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Fall 2021 Plan

Vaccination Requirement for Students, Faculty and Staff

In support of UArts’ commitment to health and safety for all members of its community, the university has updated its immunization requirements for students to include a COVID-19 vaccine, and will also require all faculty and staff to receive a COVID-19 vaccine. This health policy update means that, with limited exceptions, all students, faculty and staff must be fully vaccinated by the start of the fall semester. Documented medical and religious exemptions will be reasonably accommodated. 

  • Students should plan to be fully vaccinated, with the final dose of the vaccine received at least two weeks prior to their return to campus for the fall semester. 

  • Faculty and staff should plan to be fully vaccinated by Aug. 15, with the final dose of the vaccine received by Aug. 1. 

We encourage all to visit vaccines.gov to help you find clinics, pharmacies and other locations that offer COVID-19 vaccines in the United States. In addition, visit and bookmark this webpage for FAQs, resources, full policy guidance and updates as we move toward the fall semester.

Vaccine Benefits & Rationale

The benefits of COVID-19 vaccination include prevention of serious illness, hospitalization and death from the virus. Broad immunization is critical to help stop the pandemic and protect our community. Benefits specific to the UArts community include:

  • An expedited return to physical campus spaces and programming

  • Additional face-to-face course offerings and academic experiences

  • Opportunities for a wider range of events and activities offered on our campus

  • Expanded housing and dining options at UArts

  • Greater interpersonal collaboration among staff, faculty, students and artists

The success of our pandemic response relies on a number of different approaches for combating COVID-19 in addition to our vaccine requirement, including masking, social distancing and de-densification, enhanced cleaning and controlled facilities access, restrictions on visitors and events, and the expectations outlined in the UArts Healthy Promise.

Policy

Proof of vaccination will be required for all students planning to attend this fall. Any vaccine authorized for use in the U.S. (currently Moderna, Pfizer and Johnson & Johnson) is acceptable. Some incoming students may be 17 years old and only eligible for the Pfizer vaccine (under current FDA approvals). For faculty, staff and students living abroad, please see the FAQ on vaccines not authorized for use in the U.S. 

Students may request an exemption from the vaccination requirement for medical or religious reasons. However, they will not be permitted to access the physical campus if there is an active COVID-19 outbreak in our campus community. If it aligns with their degree planning, students may enroll in Critical Studies, discipline history or other courses that are offered remotely. Before doing so, students should speak with their program director and advisor to discuss how this might affect their progress toward degree completion. Students with questions about accommodations relating to a diagnosed medical, physical, psychological, and/or learning disability should contact the Office of Educational Accessibility at access@uarts.edu.

Individuals participating in fully online graduate programs or remote engagement programs, will not need to provide proof of vaccination.

Additional information on UArts fall opening plan will be coming soon and will be available at uarts.edu/fall21.

The American College Health Association recommends COVID-19 vaccine requirements for college campuses.
Learn more. 

vaccines.gov is a nationwide service that uses your ZIP code to identify vaccination sites near you. 
 

Visit vaccines.gov to learn more. 

Remote Learning Resources


Remote Learning Resources for Students 

 

UArts Contact Information

For academic questions: Office of the Provost: provost@uarts.edu
For financial aid questions: Student Financial Services: finaid@uarts.edu 
For health-related questions: Student Health Services: healthservices@uarts.edu 
For housing-related questions: Office of Campus Life: reslife@uarts.edu
For international student questions: Office of Student Affairs: studentaffairs@uarts.edu
For any other student life questions: Office of Student Affairs: studentaffairs@uarts.edu 
 

Information about COVID-19

Visit the CDC’s COVID-19 online hub. 

Visit the CDC’s FAQ. 

The CDC has also issued a series of anti-stigma guidelines.

HEERF CARES Act Emergency Student Grant FAQ

The Higher Education Emergency Relief Fund (HEERF) is part of the federal government’s Coronavirus Aid, Relief and Economic Security (CARES) Act. It provides emergency grants from the U.S. Department of Education to eligible students to help cover education-related expenses caused by the COVID-19 pandemic. The CARES Act directs recipients to use the funds they receive for unexpected expenses, unmet financial need or expenses related to the disruption of campus operations resulting from the coronavirus. These include expenses for food, housing, course materials, technology, healthcare and childcare.

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Who is eligible to receive CARES Act emergency student grants?

The U.S. Department of Education requires colleges and universities to confirm that students receiving CARES Act emergency grants meet basic eligibility for federal Title IV financial aid. These eligibility criteria include having a demonstrated financial need certified by 

  • the family-income information provided on the student’s Free Application for Federal Student Aid (FAFSA); 
  • being a U.S. citizen or national, permanent resident or other eligible noncitizen; and 
  • being enrolled in a degree or certificate program and making satisfactory academic progress. 

For a complete list of federal student aid requirements, visit the Department of Education’s Student Financial Aid Eligibility Criteria page.

Is there an application process?

No. Eligible students will receive an email notifying them that they might meet the emergency grant criteria based on their FAFSA and academic information. Once students respond and confirm their status, their grants will be sent to them by check.

How much money is UArts receiving for student emergency grants, and how many students qualify?

UArts’ total allocation from the program is $912,833. Approximately 825 undergraduate students are potentially eligible to receive grants.

How did UArts determine the amount students will receive?

The University used a number of factors in calculating individual grant amounts. These factors centered on financial need based on the Expected Family Contribution (EFC) calculation that active students reported in their FAFSA filings.

When will qualifying students be notified of their selection status and the amount of their grants?

Qualifying students who filed a FAFSA for the 2019–2020 academic year will be notified of their status  beginning July 13.

How can students view their CARES Act grant status and amount?

Each qualifying student’s information can be found in their Student Self Service Account.

How will students receive their grants?

Eligible students will receive an email from the Office of Student Financial Services asking for confirmation of their billing address. Once that confirmation is received, checks will be mailed to confirmed billing addresses.

Are international or undocumented students eligible to receive funds from the CARES Act Federal Emergency Grant?

Unfortunately, the CARES Act is restricted to U.S. citizens or nationals, permanent residents or other noncitizens who are eligible for federal student financial aid. But UArts students who do not qualify might be eligible to receive assistance from the UArts Cares program and can also contact Student Financial Services to see what other assistance might be available.

Will receiving a grant through the HEERF CARES Act Student Emergency Grant affect a student’s regular financial aid?

No. Recipients of a HEERF Cares Act Student Emergency Grant will see no impact on the calculation of their full financial aid. Students may receive this grant in addition to other aid awarded.

Are CARES Act Emergency Student Grants taxable?

No. The grants are not included in gross taxable income.

Can CARES Act Higher Education Emergency Relief funds be used to pay a student’s outstanding balance?

No, the CARES Act Higher Education Emergency Relief Fund grants are intended to go to students for expenses related to the disruption of campus operations due to the coronavirus pandemic, such as food, housing, course materials, technology, healthcare and childcare expenses. The disbursement of the emergency student grant must remain unencumbered by the college; debts, charges, fees or other amounts owed to the college may not be deducted from the emergency financial aid grant.

Can students appeal decisions regarding their eligibility or the amount of their grant?

Student eligibility for a CARES Act grant is determined by rules set by the federal Department of Education. Grant amounts are calculated based on the allocation received by the University and the individual criteria described above. There is no process for appeal. However, students can contact the Office of Student Financial Services to find out if they are eligible for other assistance.

If a student receives a CARES Act Emergency Grant and subsequently withdraws from the fall semester, will they have to return the grant?

No. The CARES Act Emergency Grant funding is meant to provide one-time relief to mitigate the disruption caused by COVID-19. Under no circumstance will recipients of this grant have to return any portion of the funds.

I received an emergency financial aid grant under section 3504, 18004 or 18008. Do I need to include that amount as a part of my gross income?

No. Emergency financial aid grants under the CARES Act for unexpected expenses, unmet financial need or expenses related to the disruption of campus operations on account of the COVID-19 pandemic—such as unexpected expenses for food, housing, course materials, technology, healthcare or childcare—are qualified disaster relief payments under section 139 of the Internal Revenue Code. This grant is not includible in your gross income.

Read our vaccine-related FAQ. 

Higher Education Emergency Relief Fund (HEERF) CARES Act

On June 9, 2020, University of the Arts applied for and received funding through the Higher Education Emergency Relief Fund (HEERF) as part of the CARES Act from the U.S. Department of Education in the amount of $1,825,665, with $912,833 to be directly disbursed to eligible students who experienced financial hardships due to the impact of the disruption of classes due to the coronavirus pandemic.

The University determined student eligibility based on the data reported in the results of the student aid report, produced by students who completed the 2019–2020 Free Application for Federal Student Aid (FAFSA). Grant award amounts are determined based on the students EFC (Expected Family Contribution), with higher need students receiving the greatest award. 

Students who were determined eligible were sent a financial impact survey verifying that they experienced a financial impact. Once the survey is completed, the university will process the predetermined grant award or the lesser amount that the student identified as a financial impact and will send grant payment to the student at the address provided in the survey.

The estimated number of students determined eligible to receive funding under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 846 with the following grant awards processed.

July 21, 2020 – 257 students received a total grant award of $289,970  

July 28, 2020 – 165 students received a total grant award of $181,600 

Aug. 8, 2020 – 134 students received a total grant award of $101,550

Aug. 18, 2020 – 22 students received a total grant award of $16,175

Sept. 1, 2020 – 11 students received a total grant award of $11,650

Sept. 10, 2020 – 1 student received a total grant award of $1,200

Oct. 10, 2020 – 43 students received a total grant award of $31,300

Nov. 5, 2020 – 6 students received a total grant award of $5,720

Dec. 16, 2020 – 12 students received a total grant award of $9,100

University of the Arts received a second round of funding Jan. 19, 2021, through the Higher Education Emergency Relief Funds II (HEERF II), created under the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA), from the U.S. Department of Education in the amount of $2,708,958, with $912,833 to be directly disbursed to eligible students. 

The university determined student eligibility based on the data reported in the results of the student aid report, produced by students who completed the 2020–2021 Free Application for Federal Student Aid (FAFSA). Grant award amounts are determined based on the students EFC (expected family contribution) between 0-5711, and Pell Grant eligibility.

Students who were determined eligible were sent a notification of the award.  

The estimated number of students determined eligible to receive funding under CRRSAA ACT is 333 with the following grant awards processed.

Feb. 22, 2021 – 333 students received a total grant award of $912,833

CARES Act (HEERF) Quarterly Budget and Expenditure Reporting