Fall 2021 Plan
We have developed a comprehensive plan to ensure student safety while on campus. Through a campus-wide effort—including our Healthy Promise, which all community members agree to—UArts is ready for a successful academic year without interruption.
Each of us—all students, faculty and staff—is required to agree to the UArts Healthy Promise.
If you test positive for COVID, have COVID symptoms or had a known exposure ...
1. Do not come to campus. Do not go to class.
2. Email email@example.com to notify us of your positive test, symptoms or known exposure.
3. If you have not been tested, get a COVID test. Health Services provides these tests to students for free, Monday-Friday 9am-4:30pm. Please contact firstname.lastname@example.org to schedule.
5. If your test is positive, stay home and follow isolation plan from the COVID Response Team.
Change to mask policy
The message below was sent from President and CEO David Yager to students, faculty and staff Monday, Sept, 13, 2021.
In follow-up to my recent message on Friday, I have several important updates to relay:
UArts COVID-19 Dashboard is Now Live
Please bookmark and save this link:
Updates relative to our vaccination rate, active cases and testing will be made every Monday.
Masking Policy Update
Due to the heightened risks we are facing relative to the delta variant and in an effort to ensure our in-person instruction, performances and activities can continue, we are strengthening our masking policy and suspending most academic exemptions.
Effective today and moving forward until further notice, masks that securely cover the nose and mouth are mandatory in all indoor settings, including at all special events and performances (for both performers and audience members), with only the following exceptions.
Designated spaces for eating and drinking
Masks may only be removed temporarily when actively eating and drinking, and should be replaced as soon as possible. We encourage all students, faculty and staff to practice social distancing when eating and drinking in communal settings
Private spaces within residence halls
Masks may be removed within private spaces (apartments and shared bedrooms) within residence halls but must be worn in all shared and communal facilities within the hall, including lounges, laundry rooms, hallways, elevators and lobbies.
Temporary removal for playing certain instruments
Masks may temporarily be removed to play wind instruments but must be worn at all other times. Bell covers and/or other alternate safety measures must be followed as communicated by the School of Music.
Special & public events with food / beverage
Masks must be worn at all special and public events and may only be removed temporarily if food and/or beverages are being consumed. Staff and faculty are encouraged to limit or eliminate food and beverage service at special events and continue to operate at reduced capacity, not to exceed 50% of the maximum stated capacity of any indoor location. When feasible, outdoor environments for the service of food and/or beverages are preferable.
Proof of vaccination required for all guests
Moving forward, all visitors to the university and attendees at all special and public events must show proof of vaccination for admittance. It is the responsibility of the department hosting the visitor(s) or organizing the event to verify guest vaccine cards and/or images of vaccine cards.
A note about performances & performers
This policy means that from here forward, masks are mandatory for performers across all disciplines — music, dance, theater and interdisciplinary collaborations of all descriptions — as well as all attendees and staff. As stated above, wind instrumentalists may only temporarily lift their mask when playing, abiding by all other alternative safety precautions as communicated by the School of Music.
We recognize that wearing masks at performances and special events is not what any of us would choose, but we must place the health and safety of our entire community first. As the delta variant continues to heighten the risk posed to our immediate community, we must take measures now to ensure our in-person operations can continue without interruption.
Finally, the heightened policies and measures communicated within this email and my email of this past Friday supersede any other previously issued policies. We are working to update all webpages accordingly.
Remote Learning Resources
UArts Contact Information
For academic questions: Office of the Provost: email@example.com
For financial aid questions: Student Financial Services: firstname.lastname@example.org
For health-related questions: Student Health Services: email@example.com
For disability and accommodation questions: Office of Educational Accessibility: firstname.lastname@example.org
For housing-related questions: Office of Campus Life: email@example.com
For international student questions: Office of Student Affairs: firstname.lastname@example.org
For any other student life questions: Office of Student Affairs: email@example.com
For any questions related to the COVID FAQ and COVID vaccine policy: COVID Response Team: firstname.lastname@example.org
HEERF CARES Act Emergency Student Grant FAQ
The Higher Education Emergency Relief Fund (HEERF) is part of the federal government’s Coronavirus Aid, Relief and Economic Security (CARES) Act. It provides emergency grants from the U.S. Department of Education to eligible students to help cover education-related expenses caused by the COVID-19 pandemic. The CARES Act directs recipients to use the funds they receive for unexpected expenses, unmet financial need or expenses related to the disruption of campus operations resulting from the coronavirus. These include expenses for food, housing, course materials, technology, healthcare and childcare.
The U.S. Department of Education requires colleges and universities to confirm that students receiving CARES Act emergency grants meet basic eligibility for federal Title IV financial aid. These eligibility criteria include having a demonstrated financial need certified by
- the family-income information provided on the student’s Free Application for Federal Student Aid (FAFSA);
- being a U.S. citizen or national, permanent resident or other eligible noncitizen; and
- being enrolled in a degree or certificate program and making satisfactory academic progress.
For a complete list of federal student aid requirements, visit the Department of Education’s Student Financial Aid Eligibility Criteria page.
No. Eligible students will receive an email notifying them that they might meet the emergency grant criteria based on their FAFSA and academic information. Once students respond and confirm their status, their grants will be sent to them by check.
UArts’ total allocation from the program is $912,833. Approximately 825 undergraduate students are potentially eligible to receive grants.
The University used a number of factors in calculating individual grant amounts. These factors centered on financial need based on the Expected Family Contribution (EFC) calculation that active students reported in their FAFSA filings.
Qualifying students who filed a FAFSA for the 2019–2020 academic year will be notified of their status beginning July 13.
Each qualifying student’s information can be found in their Student Self Service Account.
Eligible students will receive an email from the Office of Student Financial Services asking for confirmation of their billing address. Once that confirmation is received, checks will be mailed to confirmed billing addresses.
Unfortunately, the CARES Act is restricted to U.S. citizens or nationals, permanent residents or other noncitizens who are eligible for federal student financial aid. But UArts students who do not qualify might be eligible to receive assistance from the UArts Cares program and can also contact Student Financial Services to see what other assistance might be available.
No. Recipients of a HEERF Cares Act Student Emergency Grant will see no impact on the calculation of their full financial aid. Students may receive this grant in addition to other aid awarded.
No. The grants are not included in gross taxable income.
No, the CARES Act Higher Education Emergency Relief Fund grants are intended to go to students for expenses related to the disruption of campus operations due to the coronavirus pandemic, such as food, housing, course materials, technology, healthcare and childcare expenses. The disbursement of the emergency student grant must remain unencumbered by the college; debts, charges, fees or other amounts owed to the college may not be deducted from the emergency financial aid grant.
Student eligibility for a CARES Act grant is determined by rules set by the federal Department of Education. Grant amounts are calculated based on the allocation received by the University and the individual criteria described above. There is no process for appeal. However, students can contact the Office of Student Financial Services to find out if they are eligible for other assistance.
No. The CARES Act Emergency Grant funding is meant to provide one-time relief to mitigate the disruption caused by COVID-19. Under no circumstance will recipients of this grant have to return any portion of the funds.
No. Emergency financial aid grants under the CARES Act for unexpected expenses, unmet financial need or expenses related to the disruption of campus operations on account of the COVID-19 pandemic—such as unexpected expenses for food, housing, course materials, technology, healthcare or childcare—are qualified disaster relief payments under section 139 of the Internal Revenue Code. This grant is not includible in your gross income.
Higher Education Emergency Relief Fund (HEERF) CARES Act
On June 9, 2020, University of the Arts applied for and received funding through the Higher Education Emergency Relief Fund (HEERF) as part of the CARES Act from the U.S. Department of Education in the amount of $1,825,665, with $912,833 to be directly disbursed to eligible students who experienced financial hardships due to the impact of the disruption of classes due to the coronavirus pandemic.
The University determined student eligibility based on the data reported in the results of the student aid report, produced by students who completed the 2019–2020 Free Application for Federal Student Aid (FAFSA). Grant award amounts are determined based on the students EFC (Expected Family Contribution), with higher need students receiving the greatest award.
Students who were determined eligible were sent a financial impact survey verifying that they experienced a financial impact. Once the survey is completed, the university will process the predetermined grant award or the lesser amount that the student identified as a financial impact and will send grant payment to the student at the address provided in the survey.
The estimated number of students determined eligible to receive funding under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 846 with the following grant awards processed.
July 21, 2020 – 257 students received a total grant award of $289,970
July 28, 2020 – 165 students received a total grant award of $181,600
Aug. 8, 2020 – 134 students received a total grant award of $101,550
Aug. 18, 2020 – 22 students received a total grant award of $16,175
Sept. 1, 2020 – 11 students received a total grant award of $11,650
Sept. 10, 2020 – 1 student received a total grant award of $1,200
Oct. 10, 2020 – 43 students received a total grant award of $31,300
Nov. 5, 2020 – 6 students received a total grant award of $5,720
Dec. 16, 2020 – 12 students received a total grant award of $9,100
University of the Arts received a second round of funding Jan. 19, 2021, through the Higher Education Emergency Relief Funds II (HEERF II), created under the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA), from the U.S. Department of Education in the amount of $2,708,958, with $912,833 to be directly disbursed to eligible students.
The university determined student eligibility based on the data reported in the results of the student aid report, produced by students who completed the 2020–2021 Free Application for Federal Student Aid (FAFSA). Grant award amounts are determined based on the students EFC (expected family contribution) between 0-5711, and Pell Grant eligibility.
Students who were determined eligible were sent a notification of the award.
The estimated number of students determined eligible to receive funding under CRRSAA ACT is 333 with the following grant awards processed.
Feb. 22, 2021 – 333 students received a total grant award of $912,833
In advance of HEERF III Cares Act funding, an email titled Income Reduction due to Family Hardship/Loss of Income was sent to all current and applicant students on July 25, 2021.