UArts Health Services is committed to providing care, treatment and education to keep you healthy and happy.
- Health Services During COVID-19
- Office Visits
- Health Insurance
- Local Resources and Services
- New Students
- Health Services FAQ
As the campus has temporarily transitioned to online learning due to COVID-19 social distancing, our physical offices in Gershman Hall, Room 306, will remain closed until the campus buildings reopen.
In this interim period, the staff at the UArts Office of Health Services will continue to provide support and resources remotely.
Walk-in hours are suspended, but staff (including nurses) are regularly monitoring email sent to firstname.lastname@example.org.
If a student has a question or needs guidance on matters relating to health, wellness and/or navigating healthcare resources (including telemedicine) during this time, they are encouraged to email email@example.com. Our staff will continue to monitor and provide information on local resources and updates relevant to the current health situation.
Physical Therapy: Students can email firstname.lastname@example.org to schedule remote physical therapy appointments. They will receive a response within 24 hours. Please be aware that space for appointments is limited.
In accordance with the recommendations of the Centers for Disease Control (CDC) and the Pennsylvania Department of Health, students who are feeling unwell are advised to use telemedicine options to consult with a physician when possible. Doing so will help to reduce the risk of exposure and prevent the spread of infection.
If you have a fever (100.4°F/38°C or higher) or cough or have trouble breathing, the CDC recommends you
seek medical care: Call ahead before you go to a doctor’s office, urgent care center or emergency room.
tell your doctor about your recent travel and your symptoms.
avoid contact with others.
Telehealth/telemedicine: From the Philadelphia Department of Public Health: Due to an increase in the number of physician visits, anyone feeling unwell and needing to see a doctor for nonemergency purposes is encouraged to seek medical consultation with a physician via telehealth services when possible. To learn more about telemedicine, visit mydocuc.com/telemedicine.
Each insurance provider, including most Medicaid plans, now offers telemedicine consultations. Visit your insurance company’s website or call the number on the back of your insurance card for more information.
Note: At this time, most insurance providers (including the school-sponsored student plan) are waiving the cost of the telehealth copayment. Consult your insurance company for more information.
Y-Hep: For the time being, Y-Hep is no longer accepting walk-in appointments. If you wish to be seen in person by a physician, call the service’s main line to speak to a nurse about scheduling an appointment.
MyDoc: When possible, people who are sick should schedule telemedicine visits in lieu of visiting a health office. In addition to its usual services, MyDoc is currently providing telemedicine services for Pennsylvania residents. The cost is $49, and most insurance companies will reimburse the fee. Learn more about MyDoc’s telemedicine services.
School Insurance: Students on Aetna, the school-sponsored insurance plan, can download their digital ID cards and read about their benefits by visiting uarts.myahpcare.com.
Student Assistance Hotline: Academic Health Plan (AHP), the school insurance brokerage company, has created the AHP Care Hotline through our student assistance program to support students through this stressful time. Through the hotline, students can reach licensed behavioral health professionals for unlimited assessment, counseling and individual crisis intervention. This hotline is free to call and is open to all students—not only those covered under the school insurance plan. To get help through this program, call 855-850-4301.
Contact: Direct all inquiries to email@example.com.
On-campus health services are provided Monday through Friday, 9 a.m. to 5 p.m during the school year. Summer hours may vary, so we recommend calling prior to visiting the office when classes are not in session. All current, matriculated students are welcome to use the Health Office regardless of insurance type. All medical issues are strictly confidential. Please refer to the links on the top right of the page for more information regarding resources and services.
Tip: If you are new to UArts or Health Services we recommend reading over the FAQ page which addresses some commonly asked questions about our office.
Services available to students include:
- Self-Help Station, band aids, throat lozenges, OTC medication, etc.
- Evaluation and treatment of minor illnesses and injuries
- Health maintenance
- Pregnancy tests
- Nutrition information and counseling / scale and BMI calculator available
- HIV and STD testing
- Wellness activities
- PPD, Tuberculin skin testing at the beginning of the Fall/Spring semester
- Flu shots beginning in October
- Pamplets and handouts on a variety of subjects
When a student has been triaged in the health office and it is determined further evaluation is needed, referrals are made free of charge to Thomas Jefferson Family and Community Medicine Associates.
A physical therapist is on campus Monday, Wednesday and Thursday in the Terra Building, suite 401. For questions please email firstname.lastname@example.org.
UArts Sick Note Policy: Please note that the Office of Health Service does not issue sick or excuse notes for classes or work missed due to illness or injury. However, if a student has official medical documentation supporting time missed due to illness or injury, they should submit this directly to the health office (Gershman 306) to be kept on file.
The number of allowable absences is up to the discretion of the faculty, however, with documentation on file in the Health Center, Health Services staff can confirm that the time missed was due to medical reasons. For privacy reasons, students should submit documentation directly to Health Services, and not to their faculty.
Notification for long-term absences due to illness/injury are reviewed on a case-by-case basis.
Important Notice: The enrollment period for health insurance is currently closed. The next enrollment period is for the Fall 2020 annual term and will be open to students at the end of April, early May. Notification will go out to students via their UArts email accounts (from email@example.com) around that time.
Details regarding the Fall 2020 school insurance plan (including cost) have yet to be confirmed. When this information is available, information will be updated on this website as well as uarts.myahpcare.com.
Philadelphia is home to a wide array of resources, facilities and specialists. Part of our goal is to highlight notable wellness-related resources in the immediate area. Please refer to the link on the upper right side of the page for more information regarding these local options. If you are looking for a specific recommendation and do not see it on the list simply contact our office so that we may be of further assistance.
University Health Services staff may assess students in-office and decide that a referral to an outside resource is necessary. UArts currently has a contract with two local physician's offices.
Affiliated Physician's Offices:
Thomas Jefferson Family Medicine Associates (JFMA) located at 833 Chestnut Street, Suite 301. Their office is open Monday through Friday, 9 a.m. to 5 p.m. The JFMA on-call doctor is available 24 hours a day at 215-955-7190.
Services are offered free of charge by JFMA with a referral from the University Student Health Center. Students must be seen in our office and obtain a referral slip in order for the co-pay cost to be waived. Students should bring the referral form, a Student ID, and their insurance card (in case a prescription is provided) at the time of their appointment.
Y-Hep Health Center located at 1207 Chestnut, 5th Floor. Services (related to primary care) are offered free of charge by Y-HEP with a referral from the University Student Health Center. Students must be seen in our office and obtain a referral slip in order for the co-pay cost to be waived. Students should bring the referral form, a Student ID, and their insurance card (in case a prescription is provided) at the time of their appointment.
More information on Y-Hep can be found on their website at fight.org/programs/y-hep-health-center. \
CVS Minute Clinic
1500 Spruce Street
Mon-Fri 8:30 a.m. - 7:30 p.m.;
Sat 9 a.m.-:530 p.m., Sun 9 a.m. – 4:30 p.m.
myDoc Urgent Care (and Primary Care if you call to make an appointment)
1420 Locust Street
Mon-Sat 8 a.m. – 8 p.m., Sun 9 a.m. - 5 p.m.
Closed on all major holidays
Primary Care Physicians:
myDoc (call to make an appointment) see above contact information
Jefferson Family Medical Associates (JFMA)
833 Chestnut Street 215-955-7190
Afton Family Dental
1815 S. Broad Street, 215-462-6229
Penn DDS School
40th and Spruce Streets, 215-898-8961
Call at 8 a.m. to schedule an appointment for the following day; let them know you are a UArts student and bring your UArts ID
Walk-in appts available, but for emergencies only
Temple University DDS School
3223 N. Broad Street (Broad and Allegheny), 215-707-2938
Center City Emergency Dentist
1429 Walnut Street, 6th floor, 215-545-2600
Rite Aid, 215 S. Broad Street (next to Terra Hall), 215-735-3593
CVS, 1500 Spruce Street, 215-790-3290
If you need to see a specialist, the Student Health Center can provide you with a list of practitioners near the University's campus.
To assist in making your transition to college a smooth one, here are some suggestions for students who will be attending UArts for the first time:
Plan ahead! During the summer months it can be difficult to get a timely appointment with your physician due to the increased demand of back to school check-ups but you'll need one in order to complete your required Health Information Forms.
Read over our FAQ page to learn the answers to some of the commonly asked questions about our office and local services.
Have your insurance card with you and find out how to use them! If you are relocating from outside the Philadelphia region you may want to check that your health insurance provider will cover services outside of your network. Most major insurance companies will have a "search for a doctor" or "find a doctor" tool on their websites which will allow you to see the physicians/services covered by an insurance company in a given area. 19102 is the school's zip code.
If you are being treated for any long term medical or psychological conditions that require regular doctor visits and you will be away from home, we suggest that prior to the start of school, you make connections with physicians and/or therapists near school who accept your health insurance.
If you are on a monthly medication regimen and require refills and/or continual evaluations, please make prior arrangements with physicians in the Philadelphia area who accept your health insurance.
Health Information Forms (including immunization records)
New Students Only
- Student Health Form: All students new to UArts are required to complete and submit these documents by August 1st (December 1st for Spring)
- Since portions of the form require information from your physician, including a physical examination and immunization records, we encourage you to keep the August 1st deadline in mind when scheduling your doctor's appointment. Read more about our immunization policy here.
- Students are required to complete and submit every page of the form.
- Information on how to return the forms can be found below, and on the final page of the health form (page 8).
Online Insurance Form
To be completed annually by all matriculated students taking 6+ credits.
- Online Health Insurance Form: All matriculated students taking six or more credits are required to carry health insurance, either through their own insurance company or through a plan offered through UArts. Students must confirm their insurance selection using the Online Insurance Form.
- Students should complete the Online Insurance Form before August 1st (December 1st for Spring).
- Important: Failure to provide personal insurance information via the Online Insurance Form by the last day of Drop/Add will result in the student's manual enrollment into the school insurance plan, regardless of a student's existing coverage and the student will be responsible for the entire cost of the school insurance fee. After this date absolutely no exceptions, credits or refunds can be issued.
Please note that proof of insurance can only be submitted online via the Online Insurance Form. If you experience any issues please contact Health Services at 215.717.6652 for assistance.
Medical forms also known as the Health Information Forms can be submitted a few ways.
Tip: If sending the original, we recommend making a copy to keep as a back-up. Acceptable methods of submitting are:
- emailing as a single PDF to firstname.lastname@example.org
- faxing legibly to Health Services at 215.717.6237
- mailing* to our office at
The University of the Arts
Attn: Health Services
320 South Broad Street
Philadelphia, PA 19102
*If mailing, please only send documents intended for Health Services to the address above. Documents meant for other offices should not be included in the same envelope.
Below you will find answers to some commonly asked questions about the Health Services office. If you still have questions or concerns, you can contact us at 215-717-6652 or email@example.com.
- What are the required forms and documents for Health Services?
- What is the required online health insurance form and how do I complete it?
- What should I bring with me to school?
- What are the hours and location of the Office of Health Services?
- What should I do if I’m not feeling well?
- How do I contact the Office of Health Services?
- How can I stay up-to-date on Health Services news/info?
SERVICES, RESOURCES AND PREPARING FOR SCHOOL
- What services are provided by the Office of Health Services?
- I have a pre-existing condition/ require routine medication, what should I do?
- I need an allergy shot, what do I do?
- Are flu shots available to students?
- Can I get screened for tuberculosis (TB) at the Health Office?
- Will Health Services write me an excuse/class absence note?
- What is the school-based health insurance?
- How do I opt in or opt out of the school insurance?
- How can I change the insurance information I just submitted via the online health insurance form?
- Where can I read more about coverage and benefits under the school-based plan?
- Who can I contact with questions about the school insurance?
- How can I see which doctors accept the school insurance?
- When can I expect my insurance card to arrive?
- Can I opt into the school-based insurance after the semester has already started?
ALL STUDENTS NEW TO UARTS MUST SUBMIT THE FOLLOWING:
- Health Information Form
(Note: a portion of the form needs to be completed by your physician. Please schedule your appointment sooner rather than later to ensure you can be seen in a timely fashion).
- Immunization Records (to be submitted with Health Information Form). In the event of an outbreak, students without immunization documentation on file may be required to leave campus for a period of time based on the recommendation of the CDC and the Philadelphia Department of Public Health.
- Meningitis Form
- Online Health Insurance Form*
(Note: full time students are required to fill out the online health insurance form each year)
RETURNING STUDENTS MUST SUBMIT THE FOLLOWING:
- Online Health Insurance Form*
(Note: full time students are required to fill out the online health insurance form each year)
*NOTE: If you have your own insurance, you MUST complete the online health insurance form or else you will be charged for the school-based insurance. If you are enrolling in the school insurance, you MUST complete the online health insurance form by August 1. For more information on the Health Insurance requirement, please read the Health Insurance portion of the FAQs.
All full-time matriculated UArts students taking 6 or more credits are required to have health insurance and must confirm this by completing the online health insurance form each year. The form can be accessed at myuarts.uarts.edu/ahpins.
If you have your own insurance or are covered by a parent’s insurance:
IMPORTANT: The fee for the school insurance is included on the tuition bill. In order to remove this fee you must access the online health insurance form at myuarts.uarts.edu/ahpins to opt out of the school insurance. After the end of drop/add we are unable to make changes to insurance information including the removal of the health insurance fee from a student’s bill. No exceptions can be made.
If you are signing up for the school-based insurance:
You must visit myuarts.uarts.edu/ahpins to opt into the school-based insurance.
Students who use inhalers, epi-pens or similar must bring their own to school as the Office of Health Services does not provide these items. We encourage students to carry one with them at all times (especially on school trips) and to keep a spare in their living space.
If you require routine medication, prescriptions or allergy shots, you must make arrangements before coming to school. For the first two, contact your physician or prescribing doctor about filling your prescription while at UArts.
For students requiring allergy shots, we recommend setting up an allergist in the area prior to coming to UArts. Local recommendations can be found below in the I Need An Allergy Shot section.
The Office of Health Services is located at 401 South Broad Street, Gershman Hall, Room 306. All current students with a valid student ID are able to access the building.
Office hours are Monday-Friday from 9am to 5pm. Appointments are not necessary.
Students are encouraged to stop by the Health Office to meet with a nurse who can better determine what plan of care is best suitable. If an advanced practitioner is necessary, we can refer students to Jefferson Family Medicine Associates*, a local primary care office, free of charge, with a referral from the health office.
*In order to take advantage of this partnership with Jefferson, students must be seen first in the Health Office.
If the Office is closed:
If you are truly unwell and require immediate monitoring or medical attention, please notify your Resident Advisor who will assist you. For minor illness, we recommend visiting the Health Office during office hours.
In the event of a non-emergency that takes place after hours or during the weekend, we encourage students to visit one of the following urgent care centers, based on their location:
myDoc Urgent Care (located near campus). The website with hours and information is http://www.mydocuc.com/about/.
Doctor’s Express (South Philly location). The website with hours and information can be found at doctorsexpresssouthphilly.com.
In the event of a true emergency, call 911.
Phone: 215-717-6652 or 215-717-6230
We try to update our social media accounts to best reflect any important updates, events or news relating to our office. Students are encouraged to follow us:
- The office treats minor illnesses and injuries and refers students to other professionals within the local area when necessary. To complement our on-campus services, Jefferson Family Medicine Associates provides treatment of acute illnesses and injuries free of charge for all UArts students with a referral from our office.
- During the school year, a physical therapist is on-site 3 days a week in Terra, Room 401. Students can schedule an appointment by signing up on the sheet outside of the door or by emailing firstname.lastname@example.org.
- Free HIV testing is performed in office every other Wednesday during the school year by a representative of the Youth Help Empowerment Project (Y-HEP). Testing is confidential (with Y-HEP following-up with the student directly) and results are never shared with UArts staff, including the Office of Health Services. Check our Facebook page for updates and reminders regarding testing days.
- Our nurses can administer tuberculosis (TB) skin tests to students who are in the master’s programs for teaching and require this screening before going into a classroom setting.
- Flu shots are available on a seasonal basis, beginning usually in October/November. Flu shots are free to UArts students and administered by a school nurse. There is a limited supply and flu shots are given on a first-come, first-served basis, so students interested in this service are encouraged to contact Health Services in October to inquire about availability or to check our Facebook page for updates.
- Free items and samples are available in the Office of Health Services as part of our “Free Sample Station.” Items available year-round include condoms, feminine hygiene products, Band-Aids and cough drops. Other items can include hair care products, deodorant and other such samples as sent to us by various health and wellness companies throughout the year. Students are encouraged to stop in any time during office hours to check out the latest offerings!
- Local references and resources. If you are a student looking for a local specialist, Health Services can provide a list of recommended local practitioners. Call us at 215-717-6652 or email email@example.com for assistance.
Health Services does not write or fill prescriptions. If you require these services for an existing diagnosis, please contact your primary care physician to make arrangements before coming to UArts.
Students with pre-existing medical conditions that require routine assessments are encouraged to find a doctor in Philadelphia. The best way to do this is 1) ask your existing physician for a recommendation or 2) go to your insurance company’s website and use the “Find a Doctor” tool. The school zip code is 19102.
Health Services cannot administer allergy injections. Should you require this service, especially on a routine basis, we recommend finding an allergy doctor in the area prior to coming to UArts. To do this, you can 1) ask your primary allergist for a recommendation, 2) go to your insurance company’s website and use the “Find a Doctor” tool (the school zip code is 19102) or 3) Call or mail the Health Office for a list of local immunology offices at 215-717-6652 or firstname.lastname@example.org.
Flu shots are available on a seasonal basis, beginning usually in October/November. Flu shots are free to UArts student and administered by a school nurse. There is a limited supply given on a first-come, first-served basis, so students interested in this service are encouraged to contact Health Services in October to inquire about availability or to check our Facebook page for updates.
Current students of the master’s programs for teaching who need a TB skin test can have the screening performed in office by a UArts nurse. Students who have the test done must be able to return to the office two days later for a reading of the results. For this reason, we cannot perform tests on Thursday or Fridays (due to the weekend). It is strongly recommended that you call the office at 215-717-6652 or stop in to confirm the best time to come in for the test.
The University of the Arts Health Services does not provide written excuses for students who miss class due to routine illnesses or injury.
- For minor/routine illness related absences, students should notify their faculty as soon as possible regarding their situation, ideally before they miss a class, exam or other evaluative activity. It is the student's responsibility to make up any missed work.
- Medical documentation will be accepted for significant illness or injury, and should be submitted directly to Health Services.
Students without health insurance or those interested in a different plan have the option of choosing the school-based health insurance. Currently, the insurance provider is Aenta. The school offers two enrollment periods, which are prior to the Fall semester as well as the Spring semester. Information on the plan’s benefits and coverage can be found at uarts.myahpcare.com under the “Benefits” link.
Note: The online health insurance form is an annual process that must be completed each year prior to the start of the Fall semester (or Spring semester, for students who are beginning their studies in the Spring).
Fall Enrollment: Eligible Students who choose the school insurance and complete the online health insurance form (myuarts.uarts.edu/ahpins) by August 1 will have coverage beginning 8/15 and lasting until 8/14 of the next year. To learn more about coverage details please visit uarts.myahpcare.com.
The online health insurance form can be found at myuarts.uarts.edu/ahpins. All students are required to complete the form each year. Once you access the form, you will have the option to opt in* or opt out** of the school-based insurance.
*To ensure that your coverage begins on time, please opt into the school insurance by 8/1 (Fall enrollment period), or 12/1 (Spring enrollment period).
**Opting out via the online health insurance form is necessary in order to have the insurance fee removed from your tuition bill. This must be done no later than the final day of drop/add for the semester. After this date we cannot make changes and cannot honor any requests for refunds or credits.
Students will have the ability to complete the online health insurance form once a year. After entering your information and clicking “submit,” you will be unable to access the form until the following year.
However, if you need to make a change to recently submitted information (i.e., opt in or opt out), you may contact Health Services at 215-717-6652.
Important: Changes to your submission can only be processed prior to end of add/drop. After add/drop, all insurance submissions are considered final.
In order to learn more about the school insurance plan, you can visit uarts.myahpcare.com. Click on the “Benefits” tab to find information such as plan highlights and summary of benefits coverage as well as a detailed brochure.
If you have questions about enrolling in the school-based insurance including but not limited to: cost, coverage dates, the online health insurance form, etc, you may contact the Office of Health Services at 215-717-6652 or email@example.com.
For information on general coverage: Information on the general benefits and offerings of the school insurance can be found at uarts.myahpcare.com. Click on the “Benefits” link at the top to view Plan Highlights, the Insurance Brochure and Summary of Benefits Coverage.
Specific Questions about coverage or claims please refer to uarts.myahpcare.com. Benefits and claims information can be found on this page. Additional questions can be directed to our insurance brokers, Academic Health Plans 855.856.3141.
Visit aetnastudenthealth.com choose, "University of the Arts" and click on the “Find a Doctor” link. This feature will allow you to see which practices in a specified area will accept Aetna insurance. Note: if you are looking for services around UArts, the zip code for the school is 19102. Best practices is to always confirm that your insurance is accepted at the time you are booking your appointment.
Aetna uses digital ID cards. Once a student has opted into the plan, information on how to obtain a digital ID card will be sent to the student's UArts email address. If you are re-enrolling in the Aetna student health plan your insurance information will remain the same.
It may be possible. Students who wish to opt in to the school insurance must do so by the end of drop/add. After the drop/add period has ended, UArts sends the final list of enrollees to Academic Health Plans and enrollment through the school is closed.
However, students who wish to enroll in the insurance after drop/add can apply on their own accord by filling out the Qualifying Events Form and submitting it directly to Academic Health Plans. To submit the form, you can mail it to the address provided on the form or you can fax it to 817-909-4701. The Qualifying Events Form can be found at uarts.myahpcare.com/enrollment.
Please note: The University of the Arts does not handle Qualifying Events Forms, they are handled completely through Academic Health Plans. Also, students who submit a Qualifying Events Form are responsible for paying the insurance fee directly to Academic Health Plans (further information can be found on the form) as opposed to having the fee included in the student’s tuition bill.
If you have questions about information on the Qualifying Events Form, you can contact Academic Health Plans at 855-856-3141.
Contact Student Health Services
The Student Health Center is located in Gershman Hall, suite 306, on the corner of Broad and Pine Streets and is open from 9 a.m. to 5 p.m., Monday through Friday.