UArts students sit on the steps of Hamilton Hall

Office of the Registrar

Contact Us:

 

EMAIL :  registrar@uarts.edu
PHONE : 215-717-6420
HOURS : Monday - Friday 08:30 am - 5:00 pm
LOCATION : Hamilton Hall, Room 230 (currently unavailable due to social distancing)

Registration

Expand all Collapse all
Matriculated Student Registration

All students enrolled in a degree program at the University of the Arts can plan and register for courses, view grades, and monitor progress towards degree completion online through the Self Service Student Planning tool. A complete guide to advising, registration, and degree planning is available in the University Catalogue. Former matriculated students who have withdrawn and wish to return to UArts may submit a Readmission Application.

Visiting Student Registration

The University of the Arts partnerships with Thomas Jefferson University, Peirce College and the University of the Sciences allow students to take courses at partnership institutions while paying tuition at their home institution. 

To participate in an exchange between UArts and a partnership institution:

  1. Submit one Visiting Student Application per partnership institution
  2. Submit one Visiting Student Registration per course

Students from Jefferson, Peirce or USciences interested in taking courses at UArts may browse available course offerings using Student Self Service. Peirce and USciences students should use the Course Type filter in Advanced Search to limit offerings open to those groups.    

Details about eligible offerings for UArts students interested in taking courses at a partnership institution are included on the registration form.

For more information about partnerships:

Non-Matriculated Student Registration

Students who are not enrolled at the University of the Arts or a partnership institution may register for courses as a non-matriculated student. Non-matriculated status provides opportunity to pursue college-level instruction for those who have earned a high school diploma (or equivalent) or beyond, or for others who receive permission of a department to enroll in a specific course. 

To enroll as a non-matriculated student:

  1. Browse available course sections 
  2. Complete the Non-Matriculated Student Application. An unofficial copy of your high school or college transcript will be required for attachment.
  3. Once you are active as a non-matriculated student, submit one Non-Matriculated Registration form each time you would like to request approval to register for a course.

Enrollment Verification

 

Enrollment verification provides information regarding a student's enrollment status (full time/part time), dates of attendance, degrees sought or awarded, and program of study. 

This information may be required by the student's lender, insurance carriers, sponsor, et cetera to determine eligibility for loan deferment and continuation of in-school benefits. The Office of the Registrar will verify enrollment for future terms only after the student has registered for classes and has been cleared by Student Financial Services.

Student enrollment is transmitted to the National Student Clearinghouse (NSCH) approximately 3-4 weeks before the start of a term, 3-5 days after the first day of a term, one week after the end of the drop/add period, and then once every 30 days. Schedule changes that alter a student’s enrollment status (full time/part time) will be reflected in accordance with this transmission schedule.

Expand all Collapse all
How to Obtain an Enrollment Verification
  1. Go to the Portal Forms & Requests Page (requires login)
  2. Choose Enrollment Verification from the list of requests
  3. Select an enrollment verification type:
    • Current enrollment
      • Available approximately 20 days prior to the start of a term for students
      • Includes enrollment for the current term only
    • All enrollment
      • Includes enrollment for all terms
      • Enrollment data for an upcoming term is available approximately 20 days prior to the start of the term. Current and previous term enrollment is always available
    • Advanced registration
      • Advanced registration certificates are available for the fall semester only and can be accessed from late May through early August each year
      • Advanced registration certificates include coursework for which a student is registered and are provided as a service to students before an official enrollment verification can be generated. Loan servicers, insurance carriers, and other organizations may not accept an advanced registration certificate
  4. After making your selection, click the link above the buttons to “Obtain an enrollment certificate

Transcripts

 

The Office of the Registrar produces transcripts for all Graduate and Undergraduate Programs, Continuing Education, Professional Institute for Educators and non-matriculated coursework. In order to process a transcript request, the student’s account must be in good financial standing.

All requests are processed within 1-2 business days and then sent by whichever delivery method is requested.

Expand all Collapse all
Order Official Transcripts

For your convenience and security, all requests for official transcripts must be made online through the National Student Clearinghouse. From this site, students will be able to order transcripts using a variety of services, securely pay for the transcript, and sign the consent release electronically. The ordering process takes about 10 minutes to complete and students will receive emailed updates when your order is fulfilled. Fees for official transcript orders are listed in the University Catalogue.

Order here: GetMyTranscript.com (select "University of The Arts" from the drop-down list of schools to proceed)

Our services are as follows:

  • Electronic PDF Transcript - This is the fastest and most convenient delivery method. Students are able to request an electronic transcript, save it to their computer and forward it to as many recipients as needed. Please see the Clearinghouse help page on browser support and viewing official PDF transcripts and their System Requirements - Adobe Reader is free and required to view official PDF transcripts. Please note: students who attended prior to 1994 will not be able to request an electronic transcript.

  • Paper Transcript - Students can request paper transcripts to be mailed by the US Postal Service. Delivery times vary by location. 

  • Paper Transcript, UPS Service (Domestic) - Once processed, paper transcripts will be sent via UPS and are typically delivered within 1-2 business days, depending on the location of the recipient. Please note: UPS does not deliver to PO Boxes. Additional fees apply.

  • Paper Transcript, FedEx Service (International) - Once processed, paper transcripts will be sent via FedEx and are typically delivered within 2-5 business days, depending on the location of the recipient. Please note: FedEx does not deliver to PO Boxes. Additional fees apply.

Download Unofficial Transcripts

Current and former students can view and print their unofficial transcripts through the Self Service Student Planning tool. Once logged in with the same network credentials used for the Portal, enter "Student Planning", click on the “Academics” menu at the top of the page and then select “Unofficial Transcript”. You will be able to download a PDF immediately.

Alumni of degree programs prior to 2014 and students in the Continuing Education, Professional Institute for Educators, Summer Music Studies and Pre-College programs who have not been active recently may need permissions activated before accessing Self Service. If you are able to log into the Portal but cannot access Student Planning once in Self Service, please contact registrar@uarts.edu to request access.

Unofficial transcripts may also be obtained from the Office of the Registrar for those without a network account. While we do not charge a fee for unofficial transcripts, we do still require a written request with the student’s authorizing signature for the security of your student data. Email registrar@uarts.edu for assistance.

Diplomas

 

UArts now offers certified electronic diplomas in addition to the standard physical diploma following graduation from a degree program. This electronic diploma cannot be printed but can be shared with others. It can be opened in any PDF compatible application except for editing software such as Adobe Illustrator or Photoshop. The authenticity of an electronic diploma from the University of the Arts can be validated using this tool.

Expand all Collapse all
Request a Replacement Diploma

If your diploma has been lost, you may request a replacement. Your new diploma will be issued by "the University of the Arts" even if degree was received from a predecessor institution. All signatures appearing on the diploma will be those of current University officials and will be printed using current diploma style. If you have questions, please contact us prior to submitting your request. 

Fees

  • Physical diploma - $50
    • Payment may be made to Student Financial Services online or by phone (215-717-6170)
    • When making online payment, use either your student ID number or SSN to ensure accurate posting to your record 
  • Electronic diploma - free!

Request Procedure

Please allow one to two weeks for production of a replacement diploma. Your request should be submitted by email and must contain the following:

  • Name under which you attended the University or any predecessor institutions
  • Current address and telephone number
  • Last date of attendance
  • Major/Degree program
  • Specify diploma format (i.e. physical, electronic, or both)
  • Address where physical diploma is to be mailed or email address for electronic diploma
  • Signature for release of diploma (embed photo in email)

Submit requests and/or questions to registrar@uarts.edu.

Document Notarization for Foreign Countries

 

Current students and alumni pursuing endeavors in foreign countries may be required to obtain an apostille from the Commonwealth of Pennsylvania on official transcripts and/or diplomas. The Pennsylvania Department of State requires official transcripts or diplomas to be notarized in order to affix an apostille. Please note, electronic transcripts cannot be notarized.

Original diplomas as well as diploma copies may be notarized. If you are unable to access your diploma, please visit our page detailing information on obtaining a replacement diploma. Notarized documents will only be returned to the individual requesting notary service. The requester is responsible for forwarding the documents to the Pennsylvania Department of State to obtain an apostille as per the directions on their website.

The decision to notarize a document is solely at the discretion of the Notary and they reserve the right to refuse to notarize a document for any reason.

Expand all Collapse all
Request a Notarized Diploma

Complete a Notary Request form and mail to the following address with your original diploma or a copy of excellent quality:

Office of the Registrar
University of the Arts
320 S. Broad St.
Philadelphia, PA 19102

If you are no longer in possession of your diploma, you should make a replacement diploma request and attach a completed Notary Request form.

Request a Notarized Transcript