Part-Time, Temporary Summer Music Studies Program Assistant

JOB TITLE: Part-Time Temporary Summer Music Studies Program Assistant

DEPARTMENT:  Summer Music Studies

REPORTS TO:  Director of Summer Music Studies & MM


This position reports to the Director of Summer Music Studies & MM and will work from April 2023 - August 2023.  Reporting to the Director of Summer Music Studies (SMS) & MM, the SMS Program Assistant is responsible for providing support of their respective area. The program assistant will be expected to maintain a constant presence in the area and support the instructional goals of the program, nourishing a culture of student collaboration and making meaningful music through coursework.

Essential Duties & Responsibilities:

  • Serve as the primary support person for both the Summer Music Studies Coordinator and the Director of Music Education in all tasks related to maintaining a successful summer program.
  • Create and maintain a community of care within the Summer Music Studies program.
  • Work with the Coordinator organize and deploy program logistics.
  • Monitor and make changes to enrollment allocations, minimums and course caps throughout the registration time period
  • Work with Coordinator and Director on Marketing email blasts and communications.
  • Monitor website for minor changes/edits.
  • Work with the GPS and Music Ed team to assist with back end operations tasks/issues.
  • Work with students on registration issues as they arise, including course changes and refunds as needed.
  • Oversee master list of SMS and MM rosters for summer course sessions.
  • Communicate and coordinate with SMS faculty to help facilitate program needs.
  • Send a weekly email welcome letter to students prior to each course week.
  • Process receipts, per diem pay, reimbursements for SMS faculty.
  • Process Contract for Services and SR-3G payments for faculty and CFS recipients.
  • Assist with special events as needed.
  • Other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions.  Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.


  • BS, BA, or BFA in Music or related field required.


  • The ideal candidate will have experience in planning program logistics, scheduling and training staff, and coordinating many tasks in a music-related program, five years of experience preferred.
  • The individual should be highly organized, detail-oriented, and possess strong communication and collaboration skills to work with the Summer Music Studies team, faculty, and students.

Competencies, Knowledge, Skills & Abilities:

  • Excellent written, verbal, communication and research skills.
  • The ability to effectively manage multiple tasks simultaneously and follow through on short- and long-term projects, working under a deadline.
  • Superior customer service skills.
  • Computer proficiency including database management, spreadsheets and word processing is required.
  • Experience with budget coordination,
  • A self-starter that can work independently.
  • Warm personality with a good sense of humor appreciated

Supervisory Responsibility:

  • None

About The University:

University of the Arts’ mission is simple: to advance human creativity. Established in 1876, UArts believes creativity is the most essential skill for success in today’s society and has educated generations of groundbreaking artists, performers, designers and creative leaders for more than 141 years.  After being granted university status in 1987, University of the Arts became the largest institution of its kind in the nation, offering programs in design, fine arts, media arts, crafts, music, dance, theater and writing. It now features 30 undergraduate arts majors, 15 graduate programs and the nation’s first PhD program in Creativity. UArts is also home to innovative centers across disciplines, including the Center for Immersive Media, Lightbox Film Center, Philadelphia Art Alliance and Rosenwald-Wolf Gallery. Learn more about UArts.


TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to Please ensure job title is in the Subject line.

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