Find out how to pay your bill, add authorized users to your account, and view financial policies.

Billing

All bills are issued electronically via the Student Account Center and you will not receive a paper bill in the mail.

You will be sent a notification email each month informing you that a new monthly billing statement is available via the Student Account Center system. You can also check your Student Account Center at any time to see if any new items have been posted to your account since your last billing statement.

Accessing your Account

Our flexible online platform allows you and users you designate to view all account information. After you have sent in your initial enrollment deposit, you will receive an email with instructions for registering for the portal.

Using the Student Account Center platform on the portal, you can view your account, grant access to authorized users, view and pay your bill, and schedule payment plans.

Log in to the Student Account Center

Adding Authorized Users to Your Account

If you would like to share your account information with a parent or family member, you must add an authorized user to your account through the Student Account Center. Log into the platform and select "Manage Account Access" to designate users you wish to add. They will be sent an email inviting them to setup their account.

In order for us to share any information regarding your account, including financial aid, billing, or academic information, you must complete a release form.

Student Information Release Form 2017-2018 (PDF)

Making Payments

Payments can be made easily online through the Student Account Center. Once you are logged in, click on One-time payment on the account home page. If you are making a payment outside of your account center, you can pay online without logging in by clicking Make a One-time Payment.

Our office also accepts mailed checks. You can mail checks to:

The University of the Arts
Student Financial Services
320 South Broad Street
Philadelphia, PA 19102

International students can make payments through wire transfer. Please download the Wire Transfer Instructions (PDF) to view specific information.

Gap Funding

The amount due on your bill is the difference between your total semester charges and your total financial aid awarded for that semester.  The majority of our students fund that gap through one or more of the following options: Payment Plans, Federal Direct Parent Plus Loans, and Private Loans.  

Payment plans allow you to split your cost for the semester into 4 or 5 monthly payments. Interest-free payment plans are available through Tuition Management Systems with an enrollment fee of $45. Fall payment plans begin in June or July and Spring payment plans begin in November and December.

To enroll in a payment plan through Tuition Management Systems log into your Student Account Center.

Veterans Educational Benefits

UArts welcomes military veterans who wish to use their educational benefits. All eligible military veterans who receive financial support are able to use these benefits to help pay for tuition.

Please one of our VA Certifying Officials in the Office of the Registrar, registrar@uarts.edu, with any certification questions you may have.

Apply online for VA Benefits.

Due Dates

Fall Semester: Bills will be issued in late May.  Full payment must be received, or an approved financing plan put in place, by July 5.

Spring Semester: Bills will be issued in late October.  Full payment must be received, or an approved financing plan put in place, by December 5.

Summer I: Bills will be issued in early April.  Full payment must be received, or an approved financing plan put in place, by May 5. 

Summer II: Bills will be issued in early April.  Full payment must be received, or an approved financing plan put in place, by June 15. 

Financial Aid Disbursement

Financial aid is generally applied to your account on or by the first day of classes.  Financial aid is applied against University charges and, if there are excess funds creating a credit after charges are paid in full, a refund will be generated that can be used to pay for other costs associated with a student's education.  In some cases refunds may need to be returned to the source of payment, in the case of outside agencies. Refunds are processed after registration has closed for the semester (typically the end of the 3rd week) and within 2 weeks of disbursement afterward.  Refunds are issued as checks and it is the student's responsibility to ensure that the University has the correct mailing address. 

Aid disbursements are allotted, unless otherwise noted, twice annually, on the first day of classes of the Fall and the Spring semesters.  Federal loan funds may disburse up to 15 days prior to the start of the semester. Further crediting of aid and subsequent refunds are generally processed weekly throughout the semester. Loans cannot be disbursed until all required documents are received and processed by the University.

Scholarship Disbursement

If you are receiving a scholarship from another source, you are required to notify Student Financial Services with a copy of the letter.  If your scholarship check is sent to the University, it will be directly applied to your University student account, all in the term it is received unless otherwise specified by the scholarship sponsor. Payments are posted to student's accounts within 48 hours of receiving the funds and will show on the next bill upload.  

If your scholarship check is sent directly to you but it is made out to the University, send or bring it to the Office of Student Financial Services Office for processing. 

Payment plans allow you to split your cost for the semester into four or five monthly payments. Interest-free payment plans are available through Tuition Management Systems with an enrollment fee of $45. Fall payment plans begin in June or July and Spring payment plans begin in November and December.

Log in to the Student Account Center to enroll in a payment plan through Tuition Management Systems.

Health Insurance Opt-Out

The University of the Arts requires that all matriculated students taking six or more credits carry health insurance either through their own insurance company or the school-based plan.  All students are automatically billed for the University insurance and must opt out to have the charge removed.  For more information on opting out, please click here.

Late Fees

Students who fail to make payment or provide documentation of outside sources of payment (including private loans, scholarships, grants, 529 Plans or agency funding) by the due date for the semester will be subjected to the following late fee:

  • Balances greater than $1,000.00 will have a late fee of $150.00 added to bill
  • Balances less than $1,000.00 will have a late fee of $60.00 added to bill

De-registration Policy

Students that fail to meet all University registration requirements, including failing to receive financial clearance from Student Financial Services, will lose their places in classes prior to the beginning of that term.

Students are billed in advance of each semester in order to give sufficient time to complete all necessary financial aid documents and remit payment.

If all requirements are met, SFS will automatically grant approval to register, drop, add, and attend courses.

  • Students that fail to meet all requirements will be notified prior to the beginning of each semester.
  • Students enrolling for summer terms will be notified 1 week prior to the beginning of classes.
  • Students enrolling after the published due date of the bill will be expected to remit payment immediately.

If requirements are not met prior to the beginning of courses, a student may have their registration removed. In the event this occurs, students will have until the end of the registration period to receive clearance from Student Financial Services and re-enroll in courses. Students may need to enroll in alternate courses or course sections if course sections they were initially registered for have subsequently filled.

Refund Policy

By registering for classes, students accept responsibility for paying charges for the entire semester/term, regardless of the method of payment and attendance in class. Students who are considering withdrawing (either from the University or individual classes) should seriously consider the financial consequences. Depending on the time of withdrawal, balances may still be owed to the University, the Federal Government (if a Title IV program aid recipient), State Governments, Agencies, loan providers, and other non-University grantors of scholarships and awards. Students are urged to meet with a financial aid counselor to discuss the monetary impact of withdrawal and their eligibility for aid in the current and future semesters.

General Refund Policy    
          Amount Charged  Amount Refunded
Withdrawal Occurring:    
Prior to first day of classes                     0%            100%
Before end of second week                    20%              80%
Before end of third week                    60%              40%
After end of third week                   100%                0%

 

The following items will be excluded from the refund calculation:

  1. Supplies, which are considered 100 percent expended upon purchase
  2. Books, which are considered 50 percent expended during the first week of classes and 100 percent thereafter
  3. The documented cost of any equipment issued to the student and not returned in good condition
  4. Library fines and late fees
  5. Security deposits, which will be returned separately once it has been determined that no damages or fines have been assessed

In cases where The University administratively withdraws a student, The University reserves the right to utilize an alternate refund calculation. 

 

When are bills due?

  • Fall Semester: Payment must be received or approved financing plans in place by July 5.
  • Spring Semester: Payment must be received or approved financing plans in place by December 5.
  • Summer I: Payment must be received or approved financing plans in place by May 5.
  • Summer II: Payment must be received or approved financing plans in place by June 15.

What payment methods can I use for one-time payments?

One-time payments can be made online with a checking account for free or with Visa, Master Card, American Express, or Discover; there is a surcharge when paying with a credit card. These payments can be made online through the Student Account Center or in the SFS office with a check.

Why is health insurance on my bill?

All students are required to have health insurance coverage or take the university health insurance plan. To learn more about the health insurance requirement, the university-sponsored health insurance plan, or to remove the charge from your bill, visit uarts.edu/healthinsurance.

I set up a payment plan but my bill still shows a balance?

If your bill reflects the payment plan but still shows a balance due then your payment plan was not setup for enough to cover the bill in full. You should call TMS at (800) 722-4867 to adjust your bill or call our office if you need help finding additional options to cover your balance.

How do I apply a 529 towards my bill?

Check with your 529 agency to see what information they require well in advance of the billing deadline. Many 529 agencies take 2-3 weeks to process payments so plan ahead to make sure your funds will arrive on the billing due date.

How do I apply an outside scholarship towards my bill?

Please email our office a copy of the outside scholarship notification. It must include the amount, time period (year or semester) you are receiving it for, and the agency or payer contact information for the scholarship.

I’ve taken out a loan to cover my bill but they said it won’t disburse until after the due date?

All loans that are fully certified will be credited on your bill and you will not receive a late fee if the loan was ready for certification by the due date. Please make sure your lender has all required documents if you have not received notification that the loan has been certified.

Why is my balance in carets ("<>")?

The carets indicate your bill has a negative balance or credit. If you are due a refund, refunds will be issued according to our policy specified at uarts.edu/billing.

I paid my old bill but it still shows as unpaid?

Statements will continue to show until you file them if they were not paid through the online system. If your payment came in another form, you will need to file the old bill so it no longer shows.