Administrative Assistant, MFA Book Arts & Printmaking (Part Time)
JOB TITLE: Administrative Assistant (Part Time)
DEPARTMENT: MFA Book Arts & Printmaking and MFA Studio Art programs
REPORTS TO: Director of MFA Book Arts and Printmaking program
SUMMARY: Reporting directly to the director provides organizational and administrative support for MFA Book Arts + Printmaking and the MFA Studio Art. Responsible for carrying out the administrative and technical management of the programs, including implementing and communicating policies and procedures within the Programs. Responsibilities typically include communication between the MFA director and faculty and outside programs and constituencies, visiting artists and students, as well as supporting and facilitating the director’s work with various University divisions and offices relating to administration, operational, academic and personnel procedures.
Essential Duties & Responsibilities:
• Supports and assists the director, faculty and students
• Schedules and arranges all meetings and travel for the director when needed
• Acts as a receptionist for the Programs
• Maintains program records and files, including all assessment reports and student reviews
• Coordinates advising schedules for faculty teaching in the program.
• Issues payments for SR3G's and contracts for services
• Under director supervision, updates course offerings information
• Books rooms for courses and events via 25LIVE and communicate to all respective programs
• Prepares purchase orders, reimbursements, and check requests
• Assists the Director to monitor the budget
• Provides assistance with the Program’s special events, trips and meetings
• Provides information to students, faculty, staff, alumni, other offices and the public as required
• Provides new faculty with administrative orientation.
• Assembles and mails all materials and maintaining database for recruiting contacts
• Assists in the preparation of reports or special projects
• Oversees work study students and paperwork
• Other duties assigned as needed
The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.
Education & Experience:
• University two-year Associate degree required
• Two (2) years minimum of previous administrative experience, especially within a University setting.
• Ability to use computer software including Microsoft Word, Excel, Power Point, Google apps, plus some knowledge of Adobe Suite
• Strong communication skills: written and oral; excellent phone manner
• Ability to maintain and supervise the inputting of information in institutional data bases, including but not limited to budgets, prospective student lists, communications documentation
• Ability to handle day-to-day operation of the Programs, frequently working directly with the Director
• Organized and able to manage competing priorities- ability to prioritize is a must
• Diplomatic, able to deal tactfully and courteously with students, applicants, faculty, University staff and administrators from Facilities to the President’s Office
ABOUT THE UNIVERSITY:
The University of the Arts—a leader in developing visual and performing artists and designers since 1876—is the only university in the United States that allows its students to collaborate across traditional lines. With more than 30 majors, 30 minors and 13 graduate programs in visual arts, performing arts, design and liberal studies, UArts develops alumni who are not only leaders in their disciplines, but also creative thinkers able to succeed in any path they choose. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues.
TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to email@example.com. Please ensure job title is in the Subject line.
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THE UNIVERSITY OF THE ARTS IS AN EQUAL OPPORTUNITY EMPLOYER