POSITION: Administrative Assistant
DEPARTMENT: School of Music
REPORTS TO: Senior Administrative Assistant
JOB SUMMARY: Reports to the Senior Administrative Assistant in the School of Music. The Administrative Assistant provides logistical and administrative support for the School of Music, and functions as an administrator with specific assigned duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Maintains all student, faculty, staff and vendor files
- Supervises School of Music office, audition assistant and open house work-study students, approves time-cards, and manages work-study budget
- Prepares and submits check requests, expense details, and receipts for faculty and staff reimbursement
- Prepares and submits contracts for payment for services of outside contractors/clinicians/guest artists
- Updates and manages the School's website and social media sites
- Coordinates and manages SOM audition days, including student and faculty schedules, placement testing, audition and warm-up room scheduling, work study assignments, and office management
- Contacts all applicants scheduled for on-campus auditions via phone and email to confirm and encourage attendance, answer questions and maintain an accurate list for scheduling
- Creates, maintains and distributes contact list of prospective, auditioned, accepted and deposited students for faculty follow-up and recruitment
- Distributes and collects audition evaluations, and is the SOM official liaison with the Admissions Office
- Books School ensembles and arranges transportation for off-campus performances
- Collects and sends school and faculty news and events to communications department
- Coordinates and provides administrative support for ACCLAIM provisional acceptance summer program
- Provides administrative support for School of Music Pre-College Program
The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.
EDUCATION AND EXPERIENCE:
- Bachelor's Degree in Music or related field preferred
- Excellent computer skills (Microsoft Office Suite including word processing, database, spreadsheet, and email, Google Apps, desktop publishing, Internet, School social networking sites)
- Working knowledge of music, instruments, ensembles, and performance practices
- Effective organizational and interpersonal skills
- Ability to handle multiple tasks simultaneously and to function effectively under pressure.
ABOUT THE UNIVERSITY:
The University of the Arts—a leader in developing visual and performing artists and designers since 1876—is the only university in the United States that allows its students to collaborate across traditional lines. With more than 30 majors, 30 minors and 13 graduate programs in visual arts, performing arts, design and liberal studies, UArts develops alumni who are not only leaders in their disciplines, but also creative thinkers able to succeed in any path they choose. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues.
TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to firstname.lastname@example.org. Please ensure job title is in the Subject line.
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, The University of the Arts publishes its Annual Safety Report at the following link for your reference: http://www.uarts.edu/about/campus-crime-fire-reports
THE UNIVERSITY OF THE ARTS IS AN EQUAL OPPORTUNITY EMPLOYER