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JOB TITLE: Advising Center Administrator
DEPARTMENT: Advising Center, Division of Student Affairs
REPORTS TO: Director of the Advising Center


JOB SUMMARY:
Reporting directly to the Director of the Advising Center this position is responsible for the administrative coordination of all programming and services in the Advising Center, along with coordination of the Academic Achievement Program.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • PROGRAMMING COORDINATION
    • Assists director with program planning, including orientation, art exhibits, and cultural events 
    • Coordinates the Academic Achievement Program Pre-Orientation Program.
  • SUPERVISION AND TRAINING OF WORK STUDY STAFF
    • Supervises work study staff, including office assistants, peer mentors, and peer tutors
    • Trains work study office assistants and Academic Achievement Program Peer Mentors (approximately 10 students per year)
    • Assists in supervision and administrative training of Peer Tutoring staff (approximately 60-70 students per year)
    • Monitors and oversees scheduling and payment for all work study staff. 
  • COMMUNICATIONS
    • Manages all communications to students, faculty and staff including mailings, social media, and promotional materials.  Responsible for managing and updating the Center’s University web pages. 
    • Acts as liaison between students, staff, and faculty.  Refers students to appropriate campus resources.  Addresses faculty requests for tutors.  
    • Provides administrative information and guidance regarding advising and tutoring services to students, staff, faculty and parents.
  • SCHEDULING and ASSIGNMENT OF STUDENTS 
    • Evaluates students’ tutoring needs and schedules all as-needed and recurring advising and tutoring appointments. 
    • Assigns students to academic advisors and peer tutors.
    • Manages schedules and appointments for all professional staff and student staff
  • REPORT and DATA MANAGEMENT
    • Processes reports and entering data 
    • Develops and maintains advising and tutoring records and appointment scheduling system 
  • OFFICE MANAGEMENT
    • Manages administrative duties of office, including mailings, orders office supplies, prepares purchase orders, distributes meeting minutes

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions.  Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary. 

EDUCATION AND EXPERIENCE:    

  • Bachelor’s degree in humanities, education or the arts. Master’s preferred. 
  • Knowledge of data management systems such as Datatel.
  • Experience with MS Office for word processing, spreadsheets, presentations, e-mail, and Internet research. 
  • Strong interpersonal, organizational, and communication skills.

ABOUT THE UNIVERSITY:
The University of the Arts—a leader in developing visual and performing artists and designers since 1876—is the only university in the United States that allows its students to collaborate across traditional lines. With more than 30 majors, 30 minors and 13 graduate programs in visual arts, performing arts, design and liberal studies, UArts develops alumni who are not only leaders in their disciplines, but also creative thinkers able to succeed in any path they choose. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues.


TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to jobs@uarts.edu. Please ensure job title is in the Subject line.

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