Assistant to the Director
JOB TITLE: Assistant to the Director
DEPARTMENT: PhD Program in Creativity
REPORTS TO: Office of the Provost
SUMMARY: Position assists the Director of the PhD Program in Creativity in the development, implementation and monitoring of the recruitment strategies, enrollment services, administrative policies and procedures, and budget management of the PhD Program in Creativity.
Essential Duties & Responsibilities:
• Manages the day-to-day activities of the office.
• Assists the Director with the design and implementation of marketing and yield strategies for enrollment.
• Assists in the creation of marketing and promotional materials.
• Meets with prospective students, provides tours and delivers follow-up communication and services in support of future enrollment.
• Assists the director with the creation of the annual budget for the program. Provides day-to-day management of the budget including faculty and vendor payments as well as expense reconciliations.
• Maintains all databases for the program including those for prospective and current students, dissertation advisors and donors.
• Manages communication between students and dissertation advisors.
• Works closely with the Office of Admissions to establish schedule for the processing and review of inquiries and applications to the program.
• Works closely with the Office of Student Financial Services to manage tuition discounting, fellowship awarding and billing of PhD students.
• Provides logistical support for day and evening operations and delivery of the summer and winter immersive programs. Serves as point person for students and faculty during program.
• Provides for the planning, management and implementation of recruitment events, fund-raising initiatives, public programs and special events as needed.
• Provides director with reports and updates as needed.
• Serves as primary contact to campus offices and departments in support of program and student success.
• Assists the director with projects and initiatives as needed.
• Participates and assists with on-campus recruitment events.
• Documents and provides written evaluations of immersive program activities, lectures and presentations.
The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.
Education & Experience:
• Undergraduate degree required.
• Three to five years of professional experience working in a directly related capacity.
• Experience in a college or university setting preferred.
• Ability to work evenings and weekends during the January and June Immersion programs.
• Strong organization, interpersonal, communication and customer service skills.
• Strong and demonstrated writing skills.
• Strong computer skills. Ability to work with databases and information systems.
• Ability to conduct basic research and analysis.
• Ability to work independently, to assess needs and to provide creative solutions.
• Ability to foster and enhance the notion of team.
• Attention to detail and timeliness.
• Ability to be flexible and adapt to changes on a daily basis.
• A positive attitude and people-centric approach to work and a good sense of humor helpful.
• Demonstrated success utilizing the required knowledge, skills, and abilities noted above.
• Interest in and/or commitment to the goals of higher education required.
ABOUT THE UNIVERSITY:
The University of the Arts—a leader in developing visual and performing artists and designers since 1876—is the only university in the United States that allows its students to collaborate across traditional lines. With more than 30 majors, 30 minors and 13 graduate programs in visual arts, performing arts, design and liberal studies, UArts develops alumni who are not only leaders in their disciplines, but also creative thinkers able to succeed in any path they choose. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues.
TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to firstname.lastname@example.org. Please ensure job title is in the Subject line.
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