Assistant Vice President & Controller
DEPARTMENT: Financial Services
This position reports directly to and supports the Vice President for Finance & Administration (“VPFA”) by managing the accounts payable, purchasing and general accounting activities of the University. The incumbent is also responsible for monitoring and managing the annual operating and capital budgets, producing quarterly and annual financial statements in accordance with GAAP, performing monthly budget variance analyses, coordinating and administering various audit processes including but not limited to the annual fiscal audit, A-133 audit and the Pennsylvania Institutional Assistance Grant audit. Further, the incumbent will assist the VPFA in developing the annual budget, developing a multi-year budget model, performing net revenue analyses, performing program cost and profitability analyses, filing continuing disclosure reporting, filing the annual NACUBO endowment report and other ad hoc financial analyses and reporting. The incumbent will also assist the VPFA in handling all aspects of the University’s property & casualty insurance program, completing the annual IRS Form 990 and 5500 filing (in collaboration with Human Resources), Red Flags Rule compliance and working collaboratively and collegially with constituencies across the campus.
ESSENTIAL DUTIES & RESPONSIBILITIES:
• Oversees the activities of financial services department for the accurate and timely dissemination of financial management reports including, but to limited to, internal and external quarterly financial statements.
• Ensures accuracy and completeness of the University’s financial records.
• Produces quarterly and annual financial reporting, monthly budget variance analyses and related duties as needed.
• Manages and coordinates the annual audit process and the annual budget preparation process.
• Implements the annual budget spreadsheet and upload process.
• Prepares the year-end financial statements including preparation of the Schedule of Federal Awards, and coordinates all activities necessary to support timely completion of the various annual audit processes mindful of contractual and regulatory deadlines.
• Oversees activities of accounts payable ensuring the accurate and timely processing of accounts payable, purchase orders, petty cash, cash control, total payroll tax payments and compliance.
• Oversees activities of accounts receivable ensuring the accurate and timely management of all accounts receivable aging components including billings, credit card processing and cash receipts applications, etc. Responsible for billing tenants on a monthly basis and reporting delinquencies to the VPFA.
• Review and approval of bank and other account reconciliations and analyses.
• Ensures income tax compliance to assure accurate and timely completion of all tax returns, including but not limited to Federal 1099 reporting and filing, Pennsylvania Sales and Use tax, Pennsylvania 1099 tax withholding, Philadelphia Use and Occupancy taxes, and the annual escheat process.
• Establishes and maintains systems and controls that verify the integrity of all systems, processes and data utilized in financial management and reporting, and enhances the University’s value.
• Completion of financial component of surveys including but not limited to AICAD, AICUP, IPEDS, HEADS, PHEAA and US Census.
• Supervises and evaluates staff, including fostering professional development for same.
• Implements and monitors internal controls over financial transactions and financial reporting.
• Ensures compliance with Red Flags Rule.
• Reviews check requests and purchasing documentation to ensure adherence to University financial policies and procedures.
• Manages daily cash management, including wires and bank transfers.
• Manages cash flow analysis and projections.
• Completes monthly financial reconciliations and account analyses, either through staff or as part of the incumbent’s duties.
• Conducts net revenue, program cost and profitability analyses.
• Produces continuing disclosure reporting for bonds.
• Assists departments with financial transactions and analyses.
• Trains a wide range of constituencies in University financial procedures in order to foster a high level of understanding.
• Responds to and assists the VPFA with accurate and timely work to facilitate financial needs in:
• Evolving and maintaining an annual budget and a multi-year strategic budgeting model.
• Completing and submitting the annual NACUBO endowment study.
• Constructing and submitting the annual IRS Form 990 and 5500 filing.
• Administration of the University’s property & casualty insurance program.
• Ad hoc financial analysis and reporting.
• Maintains good working relationships with banks and other financial institutions.
• Participates in a wide variety of special projects and compiles a variety of special reports.
• Prepares reports for, and upon request attends the audit, finance and investment sub-committee meetings of the Board of Trustees.
• Conforms with and abides by all regulations, policies, work procedures and instructions.
The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.
• Financial Management
• Emotional Intelligence
• Ethical Conduct
• Communication Proficiency
• Performance Management
• Technical Capacity
• Personal Effectiveness/Credibility
• Bachelor’s degree in accounting, finance or business administration
• Master’s degree in a discipline relevant to the role of Controller or current CPA preferred;
• 10 years’ work experience, preferably in higher education or a not-for-profit accounting or finance environment;
• Strong PC skills, expertise with Excel and accounting software;
• Working knowledge of GAAP;
• Experience supervising staff and interacting with auditors;
• Experience with payables, receivables, payroll and investments; self-directed and able to work with minimal supervision;
• Commitment to ongoing professional development;
• Ability to multi-task and balance multiple priorities simultaneously;
• Handles confidential matters with tact and discretion;
• A healthy sense of humor.
ABOUT THE UNIVERSITY:
The University of the Arts—a leader in developing visual and performing artists and designers since 1876—is the only university in the United States that allows its students to collaborate across traditional lines. With more than 30 majors, 30 minors and 13 graduate programs in visual arts, performing arts, design and liberal studies, UArts develops alumni who are not only leaders in their disciplines, but also creative thinkers able to succeed in any path they choose. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues.
TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to firstname.lastname@example.org. Please ensure job title is in the Subject line.
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THE UNIVERSITY OF THE ARTS IS AN EQUAL OPPORTUNITY EMPLOYER