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Position: HR Coordinator (2 Positions)
Department: Human Resources

The HR Coordinator, under direct supervision, is responsible for administrative and technical support to the HR Department. As the first point of contact, the HR Coordinator must be friendly and handle sensitive situations with utmost diplomacy.

Key Responsibilities:

  • Assists HR Department in carrying out various human resource programs and procedures for all University constituents.
  • Scans and accurately links documents into OnBase Document Management System. Trains and supports office staff on digital imaging software.
  • Posts positions for Faculty and Staff on internal and external website. Maintains campus job boards. Maintains job content questionnaires, job descriptions and all required requisition forms. Works with hiring managers, disseminates applications to the appropriate hiring manager, and responds to applicants.
  • Creates and maintains University Portal (intranet) and website space
  • Processes new hires including background checks process & ensures ACT153 checks are in compliance; new hire communications; ensures required forms are completed and signed; follows-up with departments & individuals; sending pre-adverse/adverse action letters. Sends communications for required harassment training and access to pay vouchers and time & attendance system.
  • Assists and pleasantly greets all visitors to the HR Department, handles inquiries, requests and answers the main office phone in a pleasant friendly manner.
  • Accurately maintains employee files and ensures compliance. Keeps employees records up-to-date by processing employee forms in a timely manner.
  • Organizes and maintains human resource files in Archives and payroll files. Manages and orders office supplies while staying within budget.
  • Oversees & files Worker’s Compensation claims and related correspondence. Maintains OSHA report of injury log. Posts OSHA log annually when required by law. Maintains employment law posters and ensures the most up to date are displayed.
  • Maintains job content questionnaires, job descriptions and all required requisition forms. Maintains all fillable forms.
  • Assists Payroll Administrator as needed with time and attendance system, email communications, additional payment authorization processing, reviewing payroll preview for accuracy.

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.

Knowledge, Skills, Abilities, Competencies:

  • Bachelor’s degree in human resources
  • Preferably 12 months experience in an office environment
  • At least 12 months HR experience (internships accepted)
  • Occasional overtime
  • Ability to multi-task, handle multiple priorities and change according to need
  • Must display emotional intelligence
  • Ability to handle difficult and sensitive situations/information with utmost diplomacy
  • Must be able to ensure confidentiality
  • Excellent oral and written communication skills
  • Must be credible
  • Display ethical conduct
  • Customer/Client Centric
  • Excellent time management skills
  • Excellent technology skills

ABOUT THE UNIVERSITY: The University of the Arts—a leader in developing visual and performing artists and designers since 1876—is the only university in the United States that allows its students to collaborate across traditional lines. With more than 30 majors, 30 minors and 13 graduate programs in visual arts, performing arts, design and liberal studies, UArts develops alumni who are not only leaders in their disciplines, but also creative thinkers able to succeed in any path they choose. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues.

TO APPLY: Interested qualified applicants should submit a letter of application/cover letter and a resume via email to jobs@uarts.edu. Please include salary expectations in your e-mail and ensure job title is in the Subject line.

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, The University of the Arts publishes its Annual Safety Report at the following link for your reference: http://www.uarts.edu/about/campus-crime-fire-reports