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POSITION: Assistant Registrar
DEPARTMENT: The Office of the Registrar

SUMMARY: Under the general direction of the Registrar, the Assistant Registrar manages essential registration functions and administers the creation and maintenance of permanent academic & administrative records; assures the integrity, security, condition and access to these documents; and supervises the issuance of official documents.


  • Responsible for building and maintaining course records in the student information system and University Catalogue.
  • Manages the course section editing cycle. Builds and maintains course sections, enforces grid scheduling rules, and room assignment      management.
  • Serves at the CollegeNET 25Live system administrator. This is the event planning and resource management system used for course section room assignment.
  • Manages advisor assignment and maintenance in the student information system.
  • Manages the University Academic Calendar editing process, updates, and publication.
  • Reviews and processes course substitution forms.
  • Manages the timely processing of transcript requests.
  • Supports the Associate Registrar to review graduating student records.
  • Assists in the development and implementation of short and long-term goals and objectives.
  • Provides high quality service to the University community by interpreting, explaining, and enforcing academic policies and procedures to students, faculty, staff, and parents.
  • Contributes to the overall success of the Office of the Registrar by performing all other duties and responsibilities as assigned.

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.


  • Bachelor’s degree required. Minimum five years supporting Registrar functions, interfacing with student information systems, and the ability to  quickly learn technical systems.
  • Knowledge of FERPA regulations and other related regulatory compliance mandates.
  • Excellent customer service, interpersonal, organizational, time management, analytical, planning, problem solving, leadership, and oral & written communication skills with the ability to exercise independent judgment.
  • The incumbent must have a high level of accuracy with the ability to multi-task, maintain confidentiality, and work as part of a team.
  • Strong information technology skills, student administrative software experience required, Ellucian Colleague & CollegeNET 25Live experience preferred.

ABOUT THE UNIVERSITY: The University of the Arts—a leader in developing visual and performing artists and designers since 1876—is the only university in the United States that allows its students to collaborate across traditional lines. With more than 30 majors, 30 minors and 13 graduate programs in visual arts, performing arts, design and liberal studies, UArts develops alumni who are not only leaders in their disciplines, but also creative thinkers able to succeed in any path they choose. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues.

TO APPLY: Interested qualified applicants should submit a letter of application/cover letter and a resume via email to jobs@uarts.edu. Please ensure job title is in the Subject line.

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, The University of the Arts publishes its Annual Safety Report at the following link for your reference: http://www.uarts.edu/about/campus-crime-fire-reports