Development Coordinator

JOB TITLE: Development Coordinator

DEPARTMENT:  Advancement

REPORTS TO: Vice President for Development and Alumni Relations


This position is responsible for a wide range of activities to support the Advancement team

Essential Duties & Responsibilities:

  • Identifies potential new fundraising prospects, through internal database mining, daily report screenings, and external research
  • Prepares brief, actionable prospect research summaries on existing donors and prospects under management
  • Prepares brief biographical summaries of event attendees
  • Collects and, when necessary, writes brief donor profiles for Edge and other publications
  • Oversees the fulfillment of Advancement communications (event invitations, stewardship documents, donor acknowledgements, and other pieces as needed)
  • Provides support and assistance with alumni and other donor engagement events and programming
  • Schedules and completes basic calendar management for Advancement VPs
  • Completes routine database tasks, including record upkeep and backup gift entry
  • Monitors and replies to communications sent to the general Advancement and Alumni email addresses and the main Advancement phone line
  • Supervises the front desk
  • Assists with the maintenance of the UArts Connect platform
  • Maintains office supply inventory and places regular restock orders

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions.  Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.


  • Bachelor’s degree required. 


  • Minimum of 2-3 years of experience with non-profit fundraising roles, preferably in higher education, with experience in the management of donor programs and engagement.
  • Experience in engaging constituencies and communicating with alumni, parents, and/or other donors
  • Experience in identifying and cultivating prospects
  • Some experience or involvement with event planning preferred
  • CRM or other database management: Raiser’s Edge preferred

Competencies, Knowledge, Skills & Abilities:

  • Demonstrated ability to take primary responsibility for a diverse number of projects and to complete them in a timely manner with limited supervision.
  • Proven ability to manage multiple unique projects at once
  • May be trained to use space reservation software, Adobe programs, and other data management tools
  • Knowledge of Microsoft Office suite, Google applications, Zoom
  • Competent at organizing several different project schedules
  • Demonstrated excellence customer service and interpersonal skills
  • Must be able to work evenings and weekends as warranted

About The University:

University of the Arts’ mission is simple: to advance human creativity. Established in 1876, UArts believes creativity is the most essential skill for success in today’s society and has educated generations of groundbreaking artists, performers, designers and creative leaders for more than 141 years.  After being granted university status in 1987, University of the Arts became the largest institution of its kind in the nation, offering programs in design, fine arts, media arts, crafts, music, dance, theater and writing. It now features 30 undergraduate arts majors, 15 graduate programs and the nation’s first PhD program in Creativity. UArts is also home to innovative centers across disciplines, including the Center for Immersive Media, Lightbox Film Center, Philadelphia Art Alliance and Rosenwald-Wolf Gallery. Learn more about UArts.

TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to Please ensure job title is in the Subject line.

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, The University of the Arts publishes its Annual Safety Report at the following link for your reference:


Title IX Statement: The University of the Arts prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Director for Title IX, Equity, & Compliance is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Director for Title IX, Equity, & Compliance, e-mail,, or visit The University of the Arts, 320 S. Broad St., Philadelphia, Pa. 19102, Room 260, or call 215-717-6366. To learn more about the University's Title IX policy and response to sex discrimination, including sexual harassment and sexual violence, please visit Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights.