Assistant Director for Graduate Admissions

JOB TITLE: Assistant Director for Graduate Admissions

DEPARTMENT:  Admissions

REPORTS TO:  Assistant Vice President for Admissions


The Assistant Director for Graduate Admissions oversees prospective student management and admission and enrollment processes for graduate programs. The Assistant Director for Graduate Admissions, with the AVP, Dean for Graduate & Professional Studies, and Graduate Program Directors, ensures that University faculty and staff are meeting pipeline benchmarks and enrollment goals. This position is directly responsible for the implementation, monitoring and assessment of graduate enrollment processes and procedures.

Essential Duties & Responsibilities:

  • Work with the Admissions team to design, develop, and direct the graduate review process for the University
  • Provides reports and analysis of graduate recruitment activities, prospect conversion, and enrollment yield
  • Engages in prospect management for graduate programs; communicates directly with prospective applicants about programs and admissions and enrollment processes
  • Oversees graduate application review processes; provides technical support and training in use of Slate CRM and advises on best practices and resources for review of applicant credentials for all graduate faculty, Program Directors, Deans, and staff.
  • Works with the Admissions leadership team to contribute to the development of programming, best practices, and content to support enrollment at all levels of study
  • Collaborate with the Assistant Vice President (AVP) to create a comprehensive graduate recruitment and communication strategy that closely aligns with our enrollment objectives
  • Monitor accuracy of data collection at all points in admissions cycle, from inquiry through enrollment
  • Oversees documentation, digital tools, and accurate lists to graduate faculty and staff to support recruitment and yield activities
  • Coordinates between Admissions Operations, Graduate & Professional Studies, and Marketing & Communications teams to develop content and ensure accurate delivery of email and print pieces including recruitment materials, event invites, and decision letters.
  • Assists the AVP for Admissions with special projects, research, and initiatives as needed
  • Supervise and implement efficiencies for the application, material collection, and reading, decision, and notification processes
  • Manage the enrollment process from inquiry to matriculation in terms of responsiveness to university leadership, Program Directors, Deans, staff, and other offices.

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions.  Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.


  • Bachelor’s degree required; Master’s degree preferred.
  • Degree in visual or performing arts, or 5+ years directly related experience in visual or performing arts preferred.


  • 3 + years of experience in admissions, enrollment management or relevant fields.
  • Experience with Slate or other university CRM and knowledge and proficiency working with student information systems.

Competencies, Knowledge, Skills & Abilities:          

  • Ability to conduct thorough and meaningful research and data analysis, informing actionable goals.
  • Understanding of technology, and how it informs and supports best business practices.
  • Computer skills including proficiency with the Microsoft Office Suite, customer relationship management systems, student information systems, and the ability to learn new systems quickly and thoroughly.
  • Capacity to assess needs and to provide creative solutions.
  • Excellent organizational skills.
  • Strong leadership skills, with experience in customized interactions, deeply connecting with individuals, and inspiring people to action.
  • Ability to work with people from diverse backgrounds, experiences, and opinions.
  • Flexibility, and quick-responsiveness to new situations and changes.
  • Interest in, and commitment to the goals of higher education.
  • Ability to work independently and as part of a team in a deadline-driven environment.
  • Excellent oral/written communication skills with the ability to articulate complex issues and communicate clearly and interact effectively with students, faculty, and staff from a broad range of programs and disciplines
  • Ability to travel and work weekends and evenings, with a valid driver's license.

Supervisory Responsibility:

  • None

About The University:

The mission of the University of the Arts is to advance human creativity. With a history stretching back to 1876, UArts believes creativity is the most essential skill for success in today’s society, and has educated generations of innovative artists, performers, designers, and creative leaders for nearly 150 years. After being granted university status in 1987, University of the Arts became the largest institution of its kind in the nation, offering programs in design, fine arts, media arts, crafts, music, dance, theater, and writing. It now features 28 undergraduate arts majors, 12 graduate programs, and the nation’s first PhD program in Creativity. UArts is also home to innovative centers across disciplines, including the Philadelphia Art Alliance, Rosenwald-Wolf Gallery, and the Center for Immersive Media. Learn more about UArts.


TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to Please ensure job title is in the Subject line.

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Title IX Statement: The University of the Arts prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Director for Title IX, Equity, & Compliance is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Director for Title IX, Equity, & Compliance, e-mail, visit The University of the Arts, 320 S. Broad St., Philadelphia, Pa. 19102, or call 215-717-6362. To learn more about the University's Title IX policy and response to sex discrimination, including sexual harassment and sexual violence, please visit Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights.