Student Employment Coordinator

JOB TITLE: Student Employment Coordinator     

DEPARTMENT:  Student Financial Services

REPORTS TO: Associate Director for Financial Aid

Summary: The Student Employment Coordinator position is a full-time, twelve month position. Reporting to the Associate Director for Financial Aid, the Employment Coordinator’s primary duty will be steward the University’s federal (work-study) and non-federal employment programs. This position will be responsible for ensuring students are eligible for employment, have submitted complete paperwork, are paid on time, and are employed in safe and secure work environment. The Employment Coordinator will work with student employment supervisors around campus and will support the work of the Student Financial Services office.

Essential Duties & Responsibilities:

  • Works with students in-person, virtually, over email and telephone
  • Acts as a liaison between SFS and other departments around campus
  • Develops and administers workshops on student employment topics both for administrators and students
  • Manages relationship with off-campus employers
  • Enters time-card information into payroll system
  • Verifies student eligibility for employment and ensures requisite employment forms are submitted completely and correctly
  • Maintains open job information to online student portal
  • Issues on-campus work permits
  • Assists in hiring and training office student workers
  • Assists office in responding to general financial aid inquiries as well as participating in office enrollment activities throughout the year
  • Assists with general day-to-day office management
  • Provides monthly and annual reports as requested for all Student funds
  • Other duties as assigned

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions.  Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.



  • Bachelor’s degree preferred


  • 2-3 years relevant experience, experience in a higher education setting a plus
  • Positive and upbeat attitude
  • Familiarity with ADP preferred
  • Familiarity with Colleague a PLUS
  • Occasional evenings and weekends are required

Competencies, Knowledge, Skills & Abilities:

  • Microsoft Office Platform
  • Google Suite
  • Public Speaking

Supervisory Responsibility:

  • Responsible for hiring, training and supervising Student Financial Services work study students
  • Training of University Supervisor’s and monitoring time-card submittals


About The University:

University of the Arts’ mission is simple: to advance human creativity. Established in 1876, UArts believes creativity is the most essential skill for success in today’s society and has educated generations of groundbreaking artists, performers, designers and creative leaders for more than 141 years.  After being granted university status in 1987, University of the Arts became the largest institution of its kind in the nation, offering programs in design, fine arts, media arts, crafts, music, dance, theater and writing. It now features 30 undergraduate arts majors, 15 graduate programs and the nation’s first PhD program in Creativity. UArts is also home to innovative centers across disciplines, including the Center for Immersive Media, Lightbox Film Center, Philadelphia Art Alliance and Rosenwald-Wolf Gallery. Learn more about UArts.


TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to Please ensure job title is in the Subject line.

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, The University of the Arts publishes its Annual Safety Report at the following link for your reference:



Title IX Statement: The University of the Arts prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator and Diversity Administrator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail,, or visit The University of the Arts, 320 S. Broad St., Philadelphia, Pa. 19102, Room 260, or call 215-717-6366. To learn more about the University's Title IX policy and response to sex discrimination, including sexual harassment and sexual violence, please visit Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights.