Taking Leave from UArts

We understand that life can sometimes get in the way of a student's ability to succeed. Recognizing that in many cases this is an interruption that is temporary, our goal is to ensure that students have the support they need to work through their issues and come back to UArts.

There are several options available to students needing to take some time away from the University and their studies.


Medical Leave of Absence
Students may take a leave of absence for medical reasons for one (1) semester. During that time, the student is still considered an active student.

  • Documentation: Appropriate documentation must be provided by the student's treating physician, psychiatrist, or counselor in order to approve a medical leave of absence. That documentation should be on appropriate office letterhead and can be faxed (to the attention of Dr. Maria de Santis at (215) 717-6237) or via mail to Dr. Maria de Santis, Assistant Vice Pres. for Academic Support Services, 320 S. Broad St, Division of Student Affairs, Philadelphia, PA 19102. It is at the Assistant Vice Pres. for Academic Support Services discretion whether or not to approve a medical leave of absence, based on the information provided to the University.
  • Duration: A medical leave of absence can only last for ONE (1) semester. If a student is granted a leave of absence midway through a semester, they are expected to return the following semester, if possible. After one semester, a student that does not register must be withdrawn from the university.
  • Financial Status: Students on a medical leave of absence retain their scholarships without penalty. Additionally, while the student will need to complete loan exit counseling, student loans will not go into repayment during a medical leave of absence.
  • Grades: If a student is a granted a medical leave of absence while they are enrolled in classes, they will receive "W's" in all classes, as long as the request is made BEFORE the 10th week of the semester. For requests received AFTER the 10th week, students will receive whatever grade they have earned in the course.
  • Return Process: In order to return to the University from a medical leave of absence, the student will need to submit appropriate documentation from a treating physician, psychiatrist or counselor to the Assistant Vice Pres. for Academic Support Services. That documentation should be on appropriate office letterhead and can be faxed (to the attention of Dr. Maria de Santis at (215) 717-6237) or via mail to Dr. Maria de Santis, Assistant Vice Pres. for Academic Support Services, 320 S. Broad St, Division of Student Affairs, Philadelphia, PA 19102. It is at the Assistant Vice Pres. for Academic Support Services discretion whether or not to approve a return, based on the information provided, to the University from a medical leave of absence.

The University's official policy and guidelines for Leaves of Absence can be found in the College Catalogue.

To request a leave of absence, students should log into the UArts portal and go to Office and Services > Office of The Registrar > Student Forms and Requests. Once the Leave of Absence is approved, a formal notification is sent to the student's UArts email address.

For more information about medical leave of absences, email studentaffairs@uarts.edu or call Student Affairs at (215) 717-6617.

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Personal Leave of Absence
Students wanting to take a personal leave of absence should consider the following points:

  • Documentation: None required; however, it is strongly recommended that a student considering a leave of absence meet with an advisor to discuss its impact on degree progress and expected graduation.
  • Duration: A personal leave of absence can only last for ONE (1) semester. If a student is granted a leave of absence midway through a semester, they are expected to return the following semester, if possible. After one semester, a student who does register must be withdrawn from the university.
  • Financial Status: Students on a personal leave of absence retain their scholarships without penalty. Additionally, while the student will need to complete loan exit counseling, student loans will not go into repayment during a medical leave of absence.
  • Grades: If a student is a granted a personal leave of absence while they are enrolled in classes, they will receive "W's" in all classes, as long as the request is made BEFORE the 10th week of the semester.  For requests received AFTER the 10th week, students will receive whatever grade they have earned in the course.
  • Return Process: In order to return to the University from a personal leave of absence, the student should register for the next semester.  Registration information will be sent to the student's UArts email. 

The University's official policy and guidelines for Leaves of Absence can be found in the College Catalogue.

To request a personal leave of absence, students should log into the UArts portal and go to Office and Services > Office of The Registrar > Student Forms and Requests. Once the Leave of Absence is approved, a formal notification is sent to the student's UArts email address.

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Withdrawal
Students wishing to withdraw from the University can do so by completing a withdrawal form. Students should log into the UArts Portal and go to Office and Services > Office of The Registrar > Student Forms and Requests. Once the Withdrawal is processed, a formal notification is sent to the student's UArts email address.

Students withdrawing from the university will need to consider the following points:

  • Documentation: None required
  • Duration: Indefinite
  • Eligibility: All students are eligible to withdraw if necessary, but will need to ensure their account is in good standing before leaving. A withdrawal does not absolve a student of their debt to the University.
  • Financial Status: Students who withdraw will be required to start paying back student loans after the grace period ends, unless they are enrolling elsewhere. Specific questions about Financial Aid should be addressed to Student Financial Services.
  • Grades: If a student withdraws while they are enrolled in classes, they will receive "W's" in all classes, as long as the request is made BEFORE the 10th week of the semester. For requests received AFTER the 10th week, students will receive whatever grade they have earned in the course.
  • Return Process: In order to return to the University after having a Withdrawn, a student must request Readmission to the University.  A Readmission Request form is available on the Registrar's Website.

For more information about withdrawals and readmission requests, please email the Registrar's Office or call at (215) 717-6420.

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