Student Employment provides part-time employment opportunities for students, allowing them to earn a bi-weekly paycheck to assist with expenses while offering valuable employment experiences.
Work Study Programs
Federal Work Study
Federal Work Study is a need basic work-study program. Eligibility for the program is based upon need as determined by the FAFSA and availability of funds on a first-come, first-serve basis. Students are permitted to work up to 17.5 hours per week during classes. Wage levels start at minimum wage and vary on the position and hours can be arranged to accommodate the student’s class schedule.
Institutional Work Study
Students who do not qualify for Federal Work Study are still encouraged to apply for jobs on-campus and may be eligible for Institutional Work Study on a funds-available basis. Students are hired based on their work experience and not solely on need.
Off-Campus Community Service Work Study
Additional positions with approved off-campus, non-profit organizations provide students the opportunity to be employed in community service positions and receive payment through the FWS program. For information about these programs, contact Debi Leonard, Student Employment Coordinator in the Office of Student Financial Services, at firstname.lastname@example.org.
International Student Employment
International students are permitted to work at the University of the Arts in on-campus positions only. If a matriculated student would like to work, they must first find a job and then acquire a temporary social security card. The Office of International Student Affairs assists students in applying for a temporary social security card.
Job Directory & Steps To Employment
Eligible students are permitted to work up to 17.5 hours weekly when classes are in session. Students are paid at least minimum wage, and hours may be arranged to accommodate the student’s class schedule. The FWS award can be used between July 1 and June 30 each academic year.
Finding A Job
Students apply for jobs around campus and are not assigned to positions. The work study program is competitive and jobs are available in many administrative offices and academic departments around campus. Start by looking through the UArts Campus Job Directory which lists all possible jobs that exist on campus to find out which positions you may want to apply for.
Complete an application and submit copies to the departments where you’d like to apply. Visit Career Services for information on additional positions and advice on how to apply for jobs. The Student Employment Handbook contains expanded information about work study programs, including information on policies and procedures.
Once You Find A Position
Once you’ve found a position and the supervisor has hired you, read the Student Employment Handbook fully, complete the required forms with your supervisor, and return the completed forms and bring your forms of identification to the Office of Student Financial Services. You will not be able to start work without authorization from Student Financial Services.
- First Job Required Forms and ID: Student Employment Authorization, W-4, I-9, Confidentiality Statement, Workers Compensation Agreement, and Direct Deposit Authorization. IDs required: A photo ID (State issued ID such as driver’s license or your UArts ID) and Proof of Citizenship (Social Security Card, Birth Certificate, or Passport)
- Returning or Additional Position Forms Require: Student Employment Authorization.
- Students cannot work over 17.5 hours per week.
- All of your paperwork must be turned in and you must receive a work authorization card to start working.
- If you work 5 or more hours in one day, you are required to take a half hour, unpaid break which must be reflected on your time card.
- Always submit your current time card, completed in pen, on time to your supervisor.
If you have any questions regarding your employee rights and responsibilities contact Debi Leonard at email@example.com.
Students are paid every two weeks and are required to sign up for direct deposit. Students can only be paid if they have submitted their time card to their supervisor and have authorization to work.
On payday, students who have extenuating circumstances and are unable to sign up for direct deposit or are changing bank accounts can pick up their check in the Office of Student Financial Services beginning at 9:00 AM. Any checks not picked up are mailed the following Wednesday by noon to the student’s address given on the W-4.
Your position as Work Study Supervisor plays an important role in the student experience. For many students this will be their first job and you will likely become one of their mentors, a future employment role model and a reference for their future employment.
In order to make this a fulfilling experience for both of you it is important to familiarize yourself with the Work Study Supervisors Manual. This document will give you a detailed description of the workings of the UArts Work Study Program policy and procedure. It will give you information on everything from posting jobs, hiring, completion and delivery of required paperwork and your overall responsibilities in this position.
Hiring Student Employees
All students seeking employment should be asked to fill out an application regardless of their Federal work study versus Institutional work study status.
Post open positions on uartscareers.com or contact Elisa Seeherman in the Office of Career Services for assistance.
It is important to conduct a brief interview before hiring a student.
Once you have selected a student to hire they will then complete the required forms. (see below) Students are not permitted to begin working until all of their paperwork is complete and handed in to Debi Leonard in the Office of Student Financial Services.
ALL work study students who are being employed on campus for the first time* must fill out a complete set of the following forms before beginning employment. Please check the following list of required work study forms to make certain a new hire has all documents completed:
- Student Employment Authorization / Off-Campus Student Employment Authorization
- Work Study W-4
- Resident Advisor W-4
- Confidentiality Statement
- Workers Comp Agreement
- Direct Deposit Authorization
*Note: Students who have worked on The University of the Arts Campus before need only fill out a new SEA at the beginning of each new academic year.
Time cards should be completed properly by the student and checked by the supervisor. Please make certain the hours worked reflect the hours on the time card. Students must not work more than 5 hours without an unpaid half an hour break. Time cards must reflect this unpaid break. (sample)
Once the time card has been checked for accuracy and completion, they can then be returned to Debi Leonard in the Office of Student Financial Services no later than 5:00 p.m. on the last Wednesday of each pay period. Students are NOT permitted to hand in timecards. Supervisors should drop them off personally or send them in an inter-office envelope that has been sealed CONFIDENTIAL.
*Note for Off Campus Work Study Supervisors: You may fax time cards to 215-717-6178 but then you must promptly mail the original card to University of the Arts, Office of Student Financial Services, 320 South Broad Street, Philadelphia, PA. 19102, Attn: Debi Leonard
Forms & Resources
- UArts Campus Job Directory
- Student Employment Application Tip: Fill it out once and make copies.
- Student Employment Authorization (SEA)
- Off Campus Student Employment Authorization
- Student Employment Handbook
- Work Study Supervisor's Manual
- Workers Compensation Agreement
- Direct Deposit Authorization
- Work Study W-4
- Resident Assistant W-4
- Resident Advisor Instructions
- Pay Schedule for Work Study
- Time Card Comparison
- Confidentiality Statement
- Student Worker Job Separation Form
- Student Classroom Assistant Guidelines
- Work Study Policy and Procedures
Need Help? Contact Us
Toll-Free: 800-616-ARTS x6170 or 215-717-6170