Billing & Payment

Billing Schedule
Semester Bill Issued On Due Date
Summer One 2016
Summer ALL 2016
Summer Mid Term
04/11/16 05/06/16
Summer Two 2016 04/11/16 06/17/16
Fall 2016 06/01/16 07/11/16

*Late fees will be assessed on 07/13/2016. Past due bills will be issued (with late fees applied) on 07/14/2016. Students with past due balances as of 07/14/16 may be in danger of losing housing assignments and/or places in courses.

Review General Cost of Attendance: Undergraduate >> | Graduate >>

Review & Pay Your Bill

All bills are issued electronically via the Student Account Center.

Students will be sent a notification email each month informing them that a new monthly billing statement is available via the Student Account Center system. You can also check your Student Account Center at any time to see if any new items have been posted to your account since your last billing statement.

Instructions for First-Time Users

  • After you have deposited, on May 30th you will receive an email inviting you to sign up for the Student Account Center.
  • Be sure to save your password in a secure place; 3 failed login attempts will cause your account to be locked.

Wire Transfer Payment Instructions

For instructions on how to make a payment via Wire Transfer / ACH, click here.

Health Insurance

  • Remember that full-time students are automatically billed for Health Insurance, and all students must complete the online health insurance form. If you have your own coverage, opt out through this form to remove the charge from your bill.

Sharing Your Bill with a Parent or Third Party

In order to add your parent to your Student Account Center the student must log in. Once logged in, click on the Manage Account Access link under Share Account Access on the right hand side. Enter the information for the person(s) you’d like to share your bills with and they will be sent an email inviting them to setup their account.

In order for us to share any information regarding a student's financial aid, bill, or academics, students must complete an information release form.

Payment Plans

Payment plans allow you to split your cost for the semester into 4 or 5 monthly payments. Interest-free payment plans are available through Tuition Management Systems with an enrollment fee of $60. Fall payment plans begin in June or July and Spring payment plans begin in November and December.

To enroll in a payment plan through Tuition Management Systems log into your Student Account Center.

Make a Payment

Payments can be made easily online through the Student Account Center. Once you are logged in, click on One-time payment on the account home page. If you are making a payment outside of your account center, you can pay online without logging in by clicking Make a One-time Payment.

Our office also accepts mailed checks. You can mail checks to:

The University of the Arts
Student Financial Services
320 South Broad Street
Philadelphia, PA 19102

Disbursement of Financial Aid

Financial aid is generally disbursed the week prior to the start of classes. Students should come to school with sufficient funds to purchase books, supplies, and any other items necessary to begin the semester, even if students are expecting financial aid or plan to work on campus.

Financial aid is credited to student accounts and is applied against University charges. If there are excess financial aid funds after the University charges are paid in full, a refund will be generated that can be used to pay for other costs associated with a student’s education.

It is the student’s responsibility to ensure that the Student Financial Services Office has his or her correct address as it is vital information for distribution of funds.

When Aid is Disbursed

Aid disbursements begin one week before the first day of classes. Further crediting of aid and subsequent refunds are generally processed twice weekly throughout the semester.

Loans cannot be disbursed until all required documents are received and processed by the University. A valid Promissory Note (agreement to repay the loan) for the specific loan program must be on file. In addition, students borrowing a Federal Direct Loan and/or a Federal Perkins Loan for the first time at this campus must complete an online Entrance Counseling session.

How Aid is Disbursed

Unless otherwise noted, all financial aid awarded by UArts for fall and spring semesters is disbursed in two installments. One half of the total award is disbursed each semester and applied toward the charges on your University student account (tuition and fees, University Housing charges, and/or other University charges.) Any transaction in which a financial aid credit exceeds the University charges for the term will generate a refund.

Private Scholarship/Grant Checks

If your scholarship check is sent to the University, it will be directly applied to your University student account, one-half in the fall term, one-half in the spring term, unless otherwise specified by the scholarship sponsor. Payments are usually processed within two weeks of the start of each term, upon full-time registration. If the payment creates a credit balance on your University student account, the credit will be released to you in the form of a refund check.

If your scholarship check is sent directly to you, but it is made out to the University, you should take it or send it to the Student Financial Services Office for processing.

If your scholarship check is sent directly to you, and it is made co-payable to you and the University, endorse the check and submit it to the Student Financial Services Office.

If your check is made payable to you only, it is your responsibility to report this resource to the University and to apply any funds necessary to your University student account.

Late Fee

Students who fail to make payment or provide documentation of outside sources of payment (including private loans, scholarships, grants, 529 Plans or agency funding) by the due date for the semester will be subjected to the following late fee:

  • Balances greater than $1,000.00 will have a late fee of $150.00 added to bill
  • Balances less than $1,000.00 will have a late fee of $60.00 added to bill

Master Promissory Note / Entrance Counseling

Students receiving federal loans are required to electronically sign a Master Promissory Note (MPN), the promise to repay the loan, as well as entrance counseling. Both processes are only completed once, and can be submitted online at studentloans.gov.

Health Insurance – Opting Out

Full time students who have not completed the Health Insurance Waiver will be billed for Health Insurance. All students must complete the online health insurance form. If you have your own coverage, opt out through this form to remove the charge from your bill. Please note, MFA in Studio Art (Low-Residency) students are not eligible for University-sponsored health insurance.

Deregistration Policy

Students that fail to meet all University registration requirements, including failing to receive approval to attend courses from Student Financial Services will lose their places in classes just prior to the beginning of that term.

Students are billed in advance of each semester in order to give sufficient time to complete all necessary financial aid documents and remit payment. If all requirements are met, SFS will autonomously grant approval to register, drop, add, and attend courses. Students that fail to meet all requirements will be notified 2 weeks prior to the beginning of each fall and spring term. Students enrolling for summer terms will be notified 1 week prior to the beginning of classes. Students enrolling after the published due date of the bill will be expected to remit payment immediately. If requirements are not met prior to the beginning of courses, a student may have their registration removed. In the event this occurs, students will have until the end of the registration period to receive clearance from Student Financial Services and re-enroll in courses. Students may need to enroll in alternate courses or course sections if course sections they were initially registered for have subsequently filled.

Refund Policy

Tuition Refund Policy and Procedure

By registering for classes, students accept responsibility for paying charges for the entire semester/term, regardless of the method of payment and attendance in class.

Students who are considering withdrawing (either from the University or individual classes) should seriously consider the financial consequences. Depending on the time of withdrawal, balances may still be owed to the University, the Federal Government (if a Title IV program aid recipient), State Governments, Agencies, loan providers, and other non-University grantors of scholarships and awards. Students are urged to meet with a financial aid counselor to discuss the monetary impact of withdrawal and their eligibility for aid in the current and future semesters.

General Refund Policy    
  Tuition Charged Tuition Refunded
Fall or Spring Semester    
Withdrawal Occurring:    
Prior to first day of classes 0% 100%
Before end of second week 20% 80%
Before end of third week 60% 40%
After end of third week 100% 0%
     
Summer Sessions    
Withdrawal Occurring:    
Prior to first day of classes 0% 100%
Before end of second week 20% 80%
Before end of third week 60% 40%
After end of third week 100% 0%
     
  Room and/or Board Charged Refunded
Fall or Spring Semester    
Withdrawal Occurring:    
Prior to first day of classes 0% 100%
Before end of second week 20% 80%
Before end of third week 60% 40%
After end of third week 100% 0%
     
Summer Sessions    
Withdrawal Occurring:    
Prior to first day of classes 0% 100%
Before end of second week 20% 80%
Before end of third week 60% 40%
After end of third week 100% 0%
The following items will be excluded from the refund calculation:
  1. Supplies, which are considered 100 percent expended upon purchase
  2. Books, which are considered 50 percent expended during the first week of classes and 100 percent thereafter
  3. The documented cost of any equipment issued to the student and not returned in good condition
  4. Library fines and late fees
  5. Security deposits, which will be returned separately once it has been determined that no damages or fines have been assessed

In cases where The University administratively withdraws a student, The University reserves the right to utilize an alternate refund calculation.

All credit balances will be refunded the first Friday after the Drop/Add period and each Friday thereafter within 14 days that the credit balance occurs.

Need Help? Contact Us

Toll-Free: 800-616-ARTS x6170 or 215-717-6170
finaid@uarts.edu