Associate Vice President for Facilities and Operations

Position: Associate Vice President for Facilities and Operations

Department: Facilities and Operations

Reporting to the Vice President for Finance and Administration, the Associate Vice President for Facilities and Operations manages a comprehensive facilities department, custodial services/housekeeping, mail room/distribution services, provides leadership for facilities-related planning activities, and advises the Vice President for Finance and Administration on critical facilities needs and projects. Specific areas of responsibility include: construction management, facilities maintenance and repair, physical plant management, oversight of architecture, engineering, and construction service providers, utilities distribution, facilities planning, custodial, landscape and other maintenance services. And of course, other duties as assigned.

Responsibilities:

  • Management, including fostering best practices and continual improvement of directly-supervised departments:  facilities maintenance, custodial services/housekeeping, mail room/distribution services.
  • Oversight of capital projects, including design and construction, with responsibility for managing architect and contractor selection processes and relationships.
  • Oversight of security department in an urban academic setting.
  • Liaison with buildings and grounds committee of the Board of Trustees, in collaboration with the Vice President for Finance and Administration.
  • Integration of the campus master plan into ongoing facilities planning and project execution.
  • Implement and ongoing development of rolling multi-year deferred maintenance plan in light of independent Facilities Condition Assessment (FCA) and management of an on-line FCA system.
  • Collaborate with relevant University departments to implement and oversee (including shared oversight where appropriate):
    • Occupational safety and health programs.
    • Emergency management plan
    • In addition to the preceding areas, ensure compliance with all local, state and federal regulations that are typical of the areas supervised by the primary facilities officer at a private higher educational institution.
  • Supervision of Facilities and Operations staff, including a Maintenance staff of 16, a Housekeeping staff of 34, Distribution Services staff of 3, plus work study students.
  • Development and ongoing implementation of energy efficiency and savings-driven sustainability initiatives.
  • Review, maintain and enhance written and electronic systems and protocols (e.g., databases, tracking systems, on-line work requests, etc.) to track, plan and manage campus facilities, including construction and renewal/replacement projects, preventive and routine maintenance, user/client service requests, etc.
  • Tracking, planning and implementing maintenance, repair, upgrade and replacement of all major building and security systems and equipment.
  • Maintaining current and relevant skill set for facilities and operations management in a higher education setting, including active participation in professional development.
  • Develop, evaluate and manage staff in accordance with University, regulatory and contractual requirements.
  • Foster best-practices and ongoing assessment of department.
  • Develop and administer departmental budgets in accordance with University policy, procedures and protocols.
  • Other duties as assigned.

Qualifications/Experience:

  • Minimum five years’ relevant experience in a facilities management role in a multi-building institutional setting, ideally in a higher education environment.
  • Significant experience in at least two of the following areas with significant knowledge of the others: facilities maintenance and operations management; facilities and campus planning, design and construction; project management; utilities operations.
  • Experience managing employees or operations in a unionized environment.
  • Demonstrable success as a manager of staff.
  • Direct experience hiring and managing the work of independent contractors using competitive bidding and RFP processes.
  • Demonstrated ability to deliver capital projects on time and on budget.
  • Demonstrated success at managing and upgrading housekeeping and maintenance standards in an institutional setting.
  • Experience developing and operating accountability systems within a similar department or organizational setting.
  • Strong communication and customer service orientation as well as the ability to establish effective working relationships within a diverse population.
  • Bachelor’s degree in engineering, architecture, construction management, planning or related degree required.  Master's degree preferred.

Method of Application:  For consideration in the selection process, interested persons must submit a letter of application, resume and the names, addresses and telephone numbers of three professional references to:  Associate Vice President of Operations, The University of the Arts, 320 S. Broad St., Philadelphia, PA 19102 or Jobs@uarts.edu

Candidates are encouraged to submit materials in electronic format.

Application Deadline:  Review of application materials will commence June 1 and continue until the position is filled.

The University of the Arts is the largest comprehensive educational institution of its kind in the nation, preparing students for professional careers in design, visual, media, and performing arts, and emerging creative fields.  The University is a private institution, offering both bachelor’s and master’s degrees. With a wide variety of undergraduate and graduate programs offered through the College of Art, Media & Design, the College of Performing Arts and the Division of Liberal Arts, our more than 2,000 undergraduate and  graduate students immerse themselves in a rigorous and well-rounded curriculum that prepares them to be the creative leaders of tomorrow, no matter what field they choose.

Undergraduates also complete a rigorous humanities, science, and social science curriculum under the auspices of the Liberal Arts Division. The Continuing Education division provides enrichment, for-credit and certificate programs to adult learners as well as elementary and high school students.

The University evolved from two century-old institutions: the Philadelphia College of Art (PCA), which was founded as the Pennsylvania Museum School of Industrial Art in 1876, and the Philadelphia College of the Performing Arts (PCPA), which was founded as the Philadelphia Musical Academy in 1870.  In 1985, the two institutions combined and were rechristened “The University of the Arts” in 1987.

The University is housed in 12 buildings located in Center City Philadelphia, primarily along South Broad St.—dubbed the Avenue of the Arts—between South Street and Walnut Street. These buildings—of which 10 are owned by the University—comprise some 750,000 square feet. They include such landmarks as the 180 year old Hamilton Hall, designed by John Haviland, Frank Furness’s 1875 addition to Hamilton Hall, and the 1800-seat Merriam Theater, built in 1918 as the Shubert Theater. The University’s buildings feature numerous specialized facilities including dance studios, recital halls, black box and proscenium theaters, recording facilities, and workshops for ceramics, glass, metals, sculpture, and wood.  Four of the University’s buildings are residence halls accommodating up to 600 students in apartment-style living.