Administrative Assistant

POSITION:    Administrative Assistant (Part-Time, 20 hours per week)

DEPARTMENT:       University Common Curriculum (UCC)

DESCRIPTION:         Reporting directly to the Director of UCC Program, the Administrative Assistant supports the Director in administrative matters relating to the UCC Program. The Administrative Assistant is responsible for implementing and communicating policies and procedures primarily within the Program but also as they interact with the CAMD, CPA and Liberal Arts Deans, and associated Schools and Programs. Under the supervision of the UCC Director, the Administrative Assistant is responsible for supporting the Director in the day-to-day operation of the Director’s office.

RESPONSIBILITIES:

  • Provide a liaison between the Director’s office, the UARTS Deans’ Offices and the Schools and Program(s) campus-wide as well as various University divisions and offices relating to administrative, fiscal, operational, academic and personnel procedures
  • Support and assist the Director of the UCC
  • Deal with all forms of correspondence for the Director and the UCC Program
  • Schedule and arrange all meetings and trips for the Director
  • Act as receptionist for the Director
  • Maintain records and files, including student and faculty files. Handle these in a confidential way when necessary
  • Supports Director to recruit new faculty and assist with developing new courses in the UCC program.
  • Prepares for the Director’s signature and manages part-time faculty contracts for the UCC Program
  • Supports Director to maintain schedules for faculty teaching in the UCC Program.
  • Supports Director to schedule classrooms and conference rooms.
  • Prepare purchase orders for office supplies/instructional materials and facilities work orders
  • Provide assistance with the Program’s special events and meetings
  • Interview, select, train and supervise student workers.
  • Provide information to students, faculty, staff, other University offices and the public as required
  • Assist in the preparation of reports or special projects as needed
  • Other duties as assigned by the School Director

REQUIREMENTS: 

Bachelors degree preferred. Administrative/management experience. Excellent written and interpersonal communication skills a must. Strong computer skills required. The ability to manage multiple tasks, establish and maintain effective working relationships with a wide range of people, and maintain confidentiality required. 

TO APPLY:    Interested, qualified applicants should submit letters of application and resumes to jobs@uarts.edu 

THE UNIVERSITY OF THE ARTS IS AN EQUAL OPPORTUNITY EMPLOYER