Administrative Assistant

POSITION: Administrative Assistant

DEPARTMENT: College of Art, Media & Design (CAMD) Core Studies        

DESCRIPTION: Reports to Co-Directors.



  • The Administrative Assistant supports and assists the Core Studies Co-Directors & faculty with administrative tasks and is available to answer questions from first year Core Studies students regarding University policies and procedures.
  • Types correspondences as requested from faculty and Directors. Does photocopying for faculty.
  • Maintains departmental email, mail and telephone lists.
  • Notifies faculty of important events and activities, routes mail, reports any important events for publication.
  • Maintains computer files, Core Studies student schedules, prepares and distributes student advising, registration and declaration of major documentation.
  • Coordinates appointments with students and Directors.
  • Receives, records and disseminates student deficiency notices.
  • Organizes, disseminates, collects and re-routes Student Data Forms, Course Catalogues, information from Student Services and Registrar Offices.
  • Prepare awards and documentation for Student Award Ceremony.
  • Prepares purchase orders for office supplies and additional instructional and capital equipment.
  • Maintains budget activity.
  • Assists Core Studies Co-Directors in planning budget annual submissions.
  • Provides assistance with special events, departmental meetings, and trips.
  • Prepares all documentation, records student attendance, coordinates speakers, arranges locations for Careers in Arts Lecture Series.
  • Assists in exhibition of Annual Core Studies Student Show.
  • Frames student work.
  • Assists in promoting, coordinating, scheduling, and transportation of Traveling Exhibition.
  • Advertises, hires, supervises and pays work-study students.
  • Assists in management of Visual Resource Center.
  • Processes requests to Maintenance to repair or replace facilities.
  • Coordinates 3rd floor computer lab usages for Core Studies and reports problems to Academic Computing.
  • Performs other duties as requires.



  • High School diploma or equivalent required. Bachelor’s degree preferred
  • Substantial academic administrative experience; knowledge and experience with College/University organization, policies and operating procedures
  • Demonstrated ability to positively interact with a wide range of individuals.
  • Strong computer skills including word processing, spreadsheet software packages.
  • Strong organization, interpersonal, communication and customer service skills.
  • Ability to work independently, to assess needs and to provide creative solutions.
  • Ability to foster and enhance the notion of team.
  • Attention to detail and timeliness.
  • Ability to work evenings and weekends, when necessary.
  • Ability to work with a high level of confidentiality and discretion.
  • Ability to be flexible and adapt to changes on a daily basis.
  • A positive attitude and people-centric approach to work and a good sense of humor helpful. 
  • Demonstrated success utilizing the required knowledge, skills, and abilities noted above.
  • Interest in and/or commitment to the goals of higher education required.
  • Proficiency in MAC operating environment: Microsoft Word, Excel, OS X, Internet navigation.

TO APPLY: Interested, qualified applicants should submit letters of application and resumes via email to Please ensure job title is in the Subject line.

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